Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Combined is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Chief Underwriting Officer. The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment.
This person will be required to come to the Chattanooga Office 5 days/weeks.
Key Responsibilities:
- Administrative Support:
- Manage and coordinate the calendar of the CUO including scheduling meetings appointments and travel arrangements.
- Draft edit and prepare correspondence reports presentations and other documents as required.
- Screen and direct incoming communications such as phone calls emails and mail ensuring timely responses or redirection.
- Meeting and Event Coordination:
- Organize and facilitate meetings including preparing agendas taking minutes and tracking follow-up actions.
- Coordinate logistics for internal and external meetings conferences and events.
- Travel and Expense Management:
- Arrange detailed travel itineraries including flights accommodations and ground transportation.
- Prepare and process travel expense reports ensuring compliance with company policies.
- Process invoices using the BuyNow system.
- Project and Research Support:
- Assist with special projects and initiatives providing research and data analysis as needed.
- Compile and synthesize information to support strategic decision-making.
- Sr. Staff Administrative Support:
- Assist the 3 senior Underwriting staff members with travel and expense management invoice processing and complex meeting coordination.
- Confidentiality and Professionalism:
- Handle sensitive and confidential information with the highest level of discretion.
- Maintain professionalism in all interactions with internal and external stakeholders.
- Office Management:
- Ensure the smooth operation of the Chattanooga office including managing office supplies and equipment.
- Serve as the liaison with the Chubb Facilities Services Manager and the building management team.
- Serve as a liaison between the executive team and other departments fostering effective communication and collaboration.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role preferably supporting senior executives in a corporate environment.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
- Ability to work independently and collaboratively within a team.
- High level of integrity and professionalism.
- Bachelors degree in Business Administration or a related field is preferred.
Employment Type
Full-Time
