Office Support Specialist

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Performs executive-level administrative and support duties.
• Provide administrative support for the AIMs system while assisting at the agency level.
• Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff the public or other government entities.
• Review documents files records etc. to determine the action to be taken.
• Resolves closing investigations to the Central Office.
• Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated investigated and resolved.
• Develops/implements corrective action plans for the resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future.
• Maintains database information.
• Creates and edits reports & documents for management.
• Manages schedules for investigations and time frames.
• Management and oversight of all office equipment and supplies.
• Completes background checks for vendors.
• Compiles vital information for monthly reports.
• Coordinates program functions between a variety of sources.
• Assist with answering calls for the Wardens office.

PREFERENCES:

Preferences may be given to candidates with 2-4 years of progressive work experience in aBusiness/Office setting.

KNOWLEDGE:

• Knowledge in applicable computer applications.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Knowledge of project management.

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
• Special physical demands are not required to perform the work.
• Walking on cement floors on an occasional to regular basis
• Walking up and down stairs on an occasional basis
• Stooping bending kneeling and crouching on an occasional basis
• May work outdoors in a variety of weather conditions
• Reaching on a regular basis
• Typing/Repetitive motion frequently
• Talking/hearing frequently
• Seeing: the visual ability to perform an activity such as analyzing data and figures viewing a computer terminal or extensive reading.
• Pre-service training is required

NOTES:

• FLSA: Non-Exempt
• This position must pass a background check.
• The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to the appointment.
• WDOC is a Tobacco-Free workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
• WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• WDOC offers a competitive benefits package including medical dental and life insurance paid vacations and sick leave paid holidays a tuition reimbursement program Wyoming State Retirement and 457 deferred compensation program longevity pay and opportunities for advancement. Please visit our website at: Information

  
  

  080 WDOC State Penitentiary

  Click here to view the State of Wyoming Classification and Pay Structure.

  URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

  Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.