Manager, McNeese Team Store and University Post Office

McNeese State University invites qualified applicants for the position of Manager of the McNeese Team Store and University Post Office. This is a full-time 12-month unclassified position with an immediate appointment date.

POSITION NUMBER: U99117

DIVISION: Business Affairs

SALARY:Commensurate with experience

DEADLINE:Open until filled.

APPLICATION PROCESS AND MATERIALS:Applicants MUST complete an electronic application and upload the required documents listed below:

• Letter of Application
• Resume
• Three References (Include: name phone number & email address)
• Unofficial Transcripts

Only completed application packets including all items listed above will be reviewed.

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCYclick on the APPLY button at the top of advertisement to complete the electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

IF YOU HAVE QUESTIONS REGARDING THIS POSITION PLEASE CONTACT:

Kim Dronett HR Analyst/Employment Coordinator at or

Position Overview:

The Manager is responsible for planning management hiring and talent development sales purchasing inventory processes and the daily operations of the Team Store and Post Office. This role requires flexibility to staff and work additional hours during university-sponsored events (e.g. Grad Fest Preview Days Recruiting Events home football basketball and softball games) beyond the standard work week schedule:

MondayThursday 7:30 a.m.5:00 p.m.

Friday 7:30 a.m.11:30 a.m.

Key Responsibilities:

Administrative:

• Lead daily operations of the Team Store and Post Office ensuring timely and effective service.
• Oversee vending machines (inventory product selection and financial reconciliation).
• Maintain social media and website content.
• Prepare and approve annual performance evaluations for staff.

Budgeting and Financial Oversight:

• Provide fiscal leadership by monitoring and managing all financial activity for the Team Store and Post Office.
• Approve purchase orders in the Banner 9 system to ensure compliance with institutional and state purchasing regulations.
• Complete monthly P-Card reconciliations with supporting documentation in a timely and accurate manner.
• Prepare detailed monthly and annual Excel spreadsheets for sales returns and inventory adjustments.
• Analyze financial data to identify trends measure performance and recommend improvements to increase revenue and control expenses.
• Ensure proper cash-handling deposit and reconciliation procedures are followed at all times.
• Assist in forecasting developing and maintaining annual operating budgets including recommendations for revenue growth and cost-saving opportunities.
• Participate in monthly meetings with executive leadership members regarding the financial health and operations of the Team Store.
• Collaborate with Business Affairs and other university offices to provide accurate reports and respond promptly to requests from Accounting auditors and other oversight bodies.

Personnel and Departmental Supervision:

• Recruit interview and select qualified candidates to fill open positions within the Team Store and Post Office.
• Provide onboarding training and professional development opportunities to ensure staff success.
• Cross-train employees across operational areas to maximize flexibility and service coverage.
• Develop and maintain staff schedules to ensure adequate coverage during regular hours and university-sponsored events.
• Foster a positive customer-focused work culture that emphasizes accountability collaboration and continuous improvement.
• Provide ongoing coaching mentorship and performance feedback completing annual performance evaluations in a timely manner.

Policy and Compliance Management:

• Ensure adherence to all NCAA State of Louisiana and McNeese State University regulations and policies.
• Maintain compliance with financial human resources and purchasing guidelines including internal controls and audit requirements.
• Regularly review and update operational procedures to ensure alignment with evolving institutional and regulatory requirements.
• Promote awareness of compliance standards by training staff and holding them accountable for policy adherence.
• Mitigate risks by implementing safeguards in financial transactions merchandise handling and customer service.

Reporting and Planning:

• Actively participate in annual budget preparation including financial forecasting revenue projections and cost management strategies.
• Respond promptly and accurately to requests for information from Accounting auditors and other oversight entities.
• Develop and present regular reports on sales inventory staffing and event performance for executive leadership.
• Ensure all required staff training is completed on time and documented.
• Contribute to strategic planning for the growth and long-term success of the Team Store and Post Office including opportunities for expanded merchandising customer engagement and revenue generation.
• Utilize data-driven insights to recommend process improvements operational efficiencies and enhanced customer experiences.

Required:

• Bachelors degree
• In lieu of a bachelors degree a minimum of 15 years of successful personnel leadership will be considered
• Strong background in planning merchandising ordering and inventory experience
• Excellent facilitation and presentation experience
• Excellent written and verbal communication skills
• Demonstrated prior professional social media and/or website knowledge and understanding
• Demonstrated ability and knowledge of progressive talent management and talent development experience
• Strong organizational and analytical skills
• Demonstrated collaboration problem solving and teamwork skills
• Demonstrated leadership skills

Preferred:

• Masters degree preferred
• 10 years of higher education and budget compliance experience

McNeese State University located in Lake Charles Louisiana is a public university and a member of the University of Louisiana System. Under Louisiana law applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001 et seq and State of Louisiana Executive Order 98-38 which provides for drug testing of employees appointees prospective employees and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator Krisshunn Youngblood Office of Campus Compliance and Civility at or.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-Eligibility requirements for certain unclassified employees-requires any person hired or employed in an unclassified position whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars provide proof to his public employer that he has been issued a Louisiana drivers license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services () or Educational Credential Evaluators Inc..