Front Office Assistant

Join ISZL as our next Front Office Assistant

At the International School of Zug and Luzern (ISZL) were not just another international school. Were a vibrant curious and courageous learning community where over 1200 students from 67 nationalities come together to explore create and grow.

Were looking for a Front Office Assistant who is dedicated to creating a welcoming environment and providing exceptional support to all.

This is a full-time position.

The Role

As Front Office Assistant at our Zug Campus you will:

• Provide students with a point of contact
• Update and maintain students attendance files and school databases to ensure accurate student details
• Ensure security procedures are followed for students arrivals and departures
• Update ISZLs monitor displays with messages current activities and upcoming events
• Provide general administrative support pertaining to the daily running of the Zug Campus
• Update emergency preparedness documents
• Perform a variety of clerical tasks which may include scheduling and maintaining records of school activities creating labels photocopying typing data input sorting mail sending letters and packages making file folders and answering emails
• Manage Petty Cash for the Front Office
• Provide verbal and written translations when required
• Coordinate with the Middle School and High School Office
• Develop positive relationships with ISZLs community members and be a positive representative of the school
• Manage ISZLs main office email account
• Produce official documents for local authorities and parents with students enrolment information
• Screen telephone calls enquiries and requests by handling and forwarding them as appropriate
• Greet and assist visitors ensuring appropriate sheets are filled in and badges assigned

What were looking for

• Excellent verbal and written communication skills in both English and German are essential (any additional language is an added value)
• Strong interpersonal skills and ability to communicate with a wide variety of people
• Exceptional customer service and problem solving
• Proficiency in using standard office suites for business such as Microsoft Office and Google Workspace and demonstrated knowledge of database maintenance
• Effective clerical organisational and time-management skills
• Able to maintain confidentiality at all times
• Quick learner able to use appropriate initiative resourceful reliable detail-oriented and versatile
• Eager to take on new challenges and lend a helping hand
• Ability to manage a variety of tasks concurrently and efficiently
• Successful experience in working effectively as part of a team
• Ability to be self-directed and work with minimal supervision

Why ISZL

Because ISZL is more than a school. Its a community where:

• Students inspire you daily. With 67 nationalities curiosity and cultural diversity are part of every lesson.
• Innovation matters. We champion bold ideas.
• Collaboration is real. Youll be part of a team that supports and challenges each other in an environment that believes learning is a shared journey.
• Switzerland is your campus. Lakes mountains and world-class cities are all at your doorstepbalance professional impact with an incredible lifestyle.
• Generous holiday entitlement.5 weeks.
• Insurance benefits. Paid accident insurance and long-term sickness.
• Generous pension fund contributions.
• Professional development. Opportunities to develop your practice.
• Tuition discount.

At ISZL you dont just join a school. You join a mission to grow courageous compassionate learnersand you get to have a lot of fun doing join us!

How to apply

• Submit one PDF with a letter of interest and CV via the application link found in the Employment section of ISZLs website.

Key ISZL Reference Documents

• Guiding Statements
• Professional Standards
• Teaching Standards
• Learning Principles
• Inclusion Policy
• Visit the Employment section of ISZLs website for more information

ISZL is an equal-opportunity employer

As such ISZL agrees to support respect and seek inclusion with regard to the safety and care of all community members including potential members looking to join our school. This includes but is not limited to: age; disabilities; ethnicity; gender; gender expression; gender identity; health needs; languages spoken; marital status; mental health; national origin; political affiliation; race; religion; sex; sexual orientation and any additional characteristic protected under Swiss law.

ISZL endeavours to understand and protect the civil and human rights of all individuals striving to maintain a high level of multicultural awareness and knowledge about all applicable laws and statutes related to non-discrimination and inclusion.

Child Protection

ISZL is committed to the use of the International Task Force on Child Protection screening and assessment practices for schools for all hiring processes. ISZL takes very seriously its responsibility for safeguarding our students against abuse and neglect. All staff and other adults associated with ISZL are expected to share this commitment and to immediately report any concerns regarding a students safety or well-being.