Purchasing Coordinator
Purchasing Coordinator
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USD 60000 - 70000
1 Vacancy
Job Description
Order Processing & Client Communication
- Place orders and enter details into QuickBooks and internal tracking systems.
- Process credit card payments and send receipts to clients.
- Send shipping and tracking information once the orders ship.
- Send delivery confirmation emails once materials are delivered.
- Request balance-due payments for made-to-order materials prior to shipment and process final payments.
- Keep clients updated on job status including estimated lead times and ship dates.
Vendor Coordination
- Send purchase orders to vendors and enter vendor POs into QuickBooks.
- Request order and shipping updates from vendors.
Financial & Reporting
- Enter all payments into Cash Flow.
- Update and maintain the Current Jobs spreadsheet with order details freight costs and job status.
- Maintain sales numbers daily monthly and quarterly.
- Review calculate and approve freight costs for the sales team using freight worksheets.
- Enter freight bills into QuickBooks and the Current Jobs spreadsheet.
Job Tracking & Organization
- Maintain accurate records of all open jobs.
- Track job progress and provide timely updates to internal teams and clients.
- Ensure all information is accurately recorded in spreadsheets and accounting systems.
Compensation & Benefits
- Benefits: Medical Dental Vision Supplemental Employer-paid term life 7 paid holidays plus Christmas Week paid.
- Bonus Opportunity: Eligible for company performance bonuses after a 90-day review
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy in data entry and reporting.
- Strong communication and customer service skills.
- Proficiency in QuickBooks Microsoft Office Suite and spreadsheet management.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Professional appearance in accordance with our business casual dress code.
- Proactive approach to problem-solving.
Education and Experience
- High school diploma required; Associates degree in Business or related field preferred.
- Previous experience in order processing project coordination or bookkeeping/accounting support is highly desirable.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
Required Experience:
IC
Employment Type
Full-Time
