PayrollOffice Coordinator
PayrollOffice Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Office/Payroll Coordinator
Location: Universal/Nevell Group Inc
Schedule: In Office 8am-5pm M-TH 7am-4pm F
About Us
Universal/NGi is a recognized leader in the construction industry delivering high-quality services with a strong commitment to excellence safety and innovation. Our success is built on the dedication of our employees and our ability to foster a collaborative professional environment. We are committed to developing our people and providing opportunities for career growth while maintaining the highest standards of integrity and performance.
Position Summary
The Office/Payroll Coordinator is responsible for supporting the front office and Accounting Department by performing a variety of administrative and payroll-related functions. This role includes weekly payroll processing onboarding payroll reporting and ensuring the smooth operation of office functions. The position requires strong organizational skills attention to detail and the ability to interact professionally with staff management and external stakeholders.
Key Responsibilities
- Process weekly payroll for field employees including reimbursements layoff checks and missed time requests.
- Prepare and submit payroll reporting including certified payroll and DIR uploads.
- Request union dispatches and submit sponsor letters to unions as required.
- Ensure accurate setup and maintenance of employee records in Plexxis including unions pay rates and garnishments.
- Conduct onboarding processes for new hires including I-9 verifications.
- Provide front office support by greeting guests answering telephones and managing office operations.
- Order and maintain office supplies food and kitchen/break areas.
- Coordinate office meals and field employee lunches as needed.
- Distribute incoming mail and packages.
- Prepare conference rooms for meetings and set up workstations for new employees.
- Manage building and equipment maintenance requests.
- Provide administrative support to Accounting HR Purchasing IT and other departments as needed.
- Maintain bid calendars and assist with manpower lists safety binders and other field-related administrative tasks.
- Perform additional duties as assigned related to payroll office coordination or field support.
Qualifications
Education & Experience
- Minimum of 1 year of payroll experience required.
Knowledge Skills and Abilities
- Strong written verbal and interpersonal communication skills.
- Excellent organizational and time management abilities.
- Proficiency in Microsoft Office Suite; prior experience with Plexxis preferred.
- Ability to multitask and adapt in a fast-paced environment.
- Strong problem-solving skills with the ability to establish processes where none currently exist.
- Biliteracy in English and Spanish preferred.
Why Join NGi
- Professional team-oriented work environment.
- Benefits: medical dental vision 100% paid premiums for employees ESOP 401K matching gym membership.
- Opportunities for career development and advancement.
- A company culture built on collaboration integrity and excellence.
Required Experience:
Manager
Employment Type
Full-Time
