Healthcare Office Manager

Matthews, NC - USA

Monthly Salary: Not Disclosed

Posted on: 12-09-2025

Vacancies: 1 Vacancy

Job Summary

CoreLife has created an organized convenient and multidisciplinary platform of care. We enhance total health by providing a multifaceted approach to obesity chronic illnesses the root causes social determinants and related side effects.

Position Description:

The CoreLife Health Care Office Managers number one responsibility is the management of the patient which includes experience care outcomes and retention. The CoreLife Manager is charged with shepherding the patient through their journey with empathy compassion and care while setting clear and defined expectations and holding the patient accountable to ensure success. Additional responsibilities include management and oversight of the clinical administrative and exercise teams. The office manager is also responsible for achieving KPIs as well as the sustainable growth of their clinic.

Major Areas of Responsibility:

Serve as the primary point of contact with patients
Effectively manage all patients for the purpose of ensuring the highest quality care and experience.
Communicate monitor document and evaluate challenges and successes for patients while aggressively working to ensure the patients are achieving and maintaining success.
Ensure the CoreLife care model is executed consistently with the expectations established by corporate leadership.
Oversees administrative functionality of the clinic
Assess and synthesize clinic-specific best demonstrated practices to enhance the patient experience.
Demonstrates leadership skills through the supervision and coordination of all daily operations within the clinic.
Effectively execute a multidisciplinary model to meet Key Performance Indicators and Performance Metrics.
- Key Performance Indicators Include (but are not limited to):
  - Experience (patient/teammate)
  - Patient Care
  - Patient Retention
  - Patient Management
  - Schedule Efficiency
  - Clinic Growth
  - Profitability

Assist in the hiring and training of new teammates.
Provides timely feedback and coaching to teammates as appropriate. Addresses areas of concern through action plans and recognizes/rewards positive efforts to enhance clinic cultureoperations.
Responsible for personnel management in accordance with HR policies and procedures.
Ensures compliance to regulatory guidelines and the provision of quality patient care. Maintains compliance with regulatory standards by monitoring operations and initiating changes where required. Regulatory guidelines include (but are not limited):
- OSHA
- State guidelines
- Joint Venture Partner Guidelines
- HIPAA
Responsible for financial performance of the office. Maintains expenses to ensure budget and revenue goals are met.
Supports the sustainable growth of their clinic in all care pillars while maintaining a high standard of delivery and patient experience.
Supports other clinics/teammates when necessary. Willing to travel to other clinics within the same region to help provide coverage. Assist remotely with scheduling and work queues.

Education/Experience:

Completed Bachelors Degree in a Health or Management Related field (preferred)
3-5 years management/leadership experience (required)
Business development background (preferred)
Computer competency (required)

Skills Knowledge and Abilities:

Critical thinking to integrate facts informed opinions active listening and observations.
Decision-making problem solving and collaboration.
Strong interpersonal skills to establish productive working relationships with multidisciplinary teams and support services.
Ability to communicate effectively in both written and verbal form to patients teammates and other leaders.
Ability to counsel and motivate others as individuals and as a group.
Embodies servant leadership
Flexibility to adapt to changes in medical protocols and policy.

Adherence to CoreLifes Values:

Meeting the needs of our patients & ensuring the highest level of patient experience care and outcomes.
Treating our patients teammates and partners with honesty respect integrity and teamwork.
Challenging patients teammates and partners to achieve exceptional results and potential.

Work Environment:

This job operates in a professional medical office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Note: Reasonable accommodations may be made available for individuals with disabilities to perform the essential functions of this position.

Required Experience:

Manager