Executive Assistant Office Manager

Houston, MS - USA

Monthly Salary: $ 60000 - 70000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Overview:

The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to executive leadership. This role involves managing calendars preparing for meetings coordinating travel and supporting professional personal and team priorities. The position also includes office management duties such as ordering supplies tracking equipment and handling expense reporting.

Key Responsibilities:

Take and transcribe notes from meetings
Schedule and confirm appointments including personal and professional engagements
Maintain and update contact databases
Prepare materials and reports for meetings and events
Track tasks follow-ups and priorities for executives
Support leadership involvement in professional and civic activities
Assist in developing and maintaining standard operating procedures
Manage projects and task tracking using project management tools
Organize and maintain office files and systems
Create and edit documents and PowerPoint presentations
Support client-facing events and meetings
Manage professional and personal travel arrangements
Oversee office operations including supply ordering and expense tracking
Complete special assignments and projects as needed

Qualifications:

Bachelors degree required
Minimum of 5 years of experience supporting C-level executives
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
Experience with LinkedIn QuickBooks or HubSpot is a plus

Skills & Attributes:

Self-motivated and highly organized with excellent judgment
Strong problem-solving and time management abilities
Able to adapt to shifting priorities while maintaining attention to detail
Excellent written and verbal communication skills
Team-oriented with a positive and professional demeanor
Strong listening and note-taking skills
Discreet and responsible with confidential information
Technologically savvy and eager to learn new systems
Reliable consistent and comfortable working in a fast-paced environment

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Required Experience:

Position Overview:The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to executive leadership. This role involves managing calendars preparing for meetings coordinating travel and supporting professional personal and team prioritie...

Position Overview:

Key Responsibilities:

Take and transcribe notes from meetings
Schedule and confirm appointments including personal and professional engagements
Maintain and update contact databases
Prepare materials and reports for meetings and events
Track tasks follow-ups and priorities for executives
Support leadership involvement in professional and civic activities
Assist in developing and maintaining standard operating procedures
Manage projects and task tracking using project management tools
Organize and maintain office files and systems
Create and edit documents and PowerPoint presentations
Support client-facing events and meetings
Manage professional and personal travel arrangements
Oversee office operations including supply ordering and expense tracking
Complete special assignments and projects as needed

Qualifications: