Administrative Assistant 2 (PCN 086055)

The Alaska Department of Commerce Community and Economic Development Regulatory Commission of Alaskais recruiting for an Administrative Assistant 2 located in Anchorage!

What you will be doing:

Our organization mission and culture:

The Department of Commerce Community and Economic Development serves to promote a healthy economy strong communities and protect consumers in Alaska. The Regulatory Commission of Alaska (RCA) regulates public utilities by certifying qualified providers of public utility and pipeline services and ensuring that they provide safe and adequate services and facilities at just and reasonable rates terms and conditions.

Benefits of joining our team:

The RCA supports a hybrid flexible teleworking environment for employees who meet telework qualifications. We are committed to employee wellness and the need for work life balance. There are opportunities for advancement within the RCA and continued development of skills and knowledge base.

The working conditions you can expect:

RCA is located in the heart of downtown Anchorage in the newly renovated ConocoPhillips building. There is paid parking access to a cafeteria and coffee shop in the atrium this position has a private office. The daily work environment is full of variety with special projects and routine tasks to support the RCA in meeting the agency mission statement.

Who we are looking for:

• Time Management Skills:Prioritize tasks and independently manage competing deadlines. Display a high level of initiative effort and commitment to completing assignments in a timely manner.
• Problem Solving:Identifies problems; determines accuracy and relevancy of information; uses sound judgment to generate and evaluate alternatives and to make recommendations.
• Decision Making:Makes sound well-informed and objective decisions; perceives the impact and implications of decisions; commits to action even in uncertain situations to accomplish organizational goals demonstrates responsible behavior.
• High Attention to Detail:Must be thorough when performing work able to analyze data spot errors and inconsistencies.
• Integrity/Honesty:Contributes to maintaining the integrity of the organization displays high standards of ethical conduct and understands the impact of violating these standards on the organization self and others; is trustworthy.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

At time of interview applicants are requested to submit:

• Copy of transcripts if using to meet MQs (unofficial are okay please ensure that the institution name/URL is listed on the transcripts).
• Three (3) names & phone numbers of professional references.
• Two (2) performance evaluations from previous employers if available.

EDUCATION
To verify education being used to meet the required minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application provided at the time of interview or if not provided transcripts will be required prior to appointment.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

For specific information in reference to the position please contact the hiring manager at:

Shelby Lopez Administrative Officer 2