Administrative & Equipment Coordinator

Job Title: Administrative & Equipment Coordinator
Location: Canandaigua New York
Schedule: Full-Time MondayFriday 8:30a - 4:30p

About this company:
TES Staffing has partnered with a nonprofit community-based air medical service who is dedicated to providing critical care to those in need 24/7/365. Their highly trained clinicians pilots and staff work together to deliver life-saving care with speed safety and compassion. Joining this team means becoming part of a mission-driven organization where every role directly supports saving lives.

Why This Role is Open
After a period of organizational change and role absorption our customer has reinvigorating this position to bring on a skilled professional who can provide structure coordination and support for our medical teams and operations.

The Role
The Administrative & Equipment Coordinator is at the heart of ensuring the internal teams have the tools and supplies needed to provide life-saving care. This role involves significant coordination communication and organization across multiple bases. Youll balance administrative tasks with hands-on support to keep equipment and supplies moving where theyre needed most.

Key Responsibilities:

• Coordinate medical equipment maintenance repairs and vendor relationships (e.g. monitors ventilators portable hospital equipment).

• Facilitate supply and equipment exchanges between bases (Syracuse and Rome) traveling as needed (rarely not daily).

• Ensure each site is fully stocked with the medical supplies and equipment required for operations.

• Submit and track purchase orders for medical supplies.

• Support hiring processes by assisting with clinician skill assessments and documentation.

• Manage high volumes of email communication to coordinate needs across staff vendors and leadership.

• Maintain organized records of equipment supply levels and vendor service schedules.

What Were Looking For:

• Strong administrative or coordination background; prior experience in healthcare operations or logistics preferred.

• Exceptional organizational and communication skills you love details and follow-through.

• Ability to juggle multiple priorities while keeping calm under pressure.

• Comfort with occasional travel between base locations.

• A collaborative team-focused mindset with a proactive approach.

• Prior exposure to medical/clinical environments or equipment a plus but not required.

What We Offer:

• Opportunity to support a mission-driven nonprofit that saves lives every day.

• Stable schedule with MondayFriday hours (no nights weekends or holidays).

• A culture built on teamwork service and community impact.

• Health insurance PTO and retirement benefits following probationary period.
• Base salary is depending on experience and starting at $22/hr.