Administrative Assistant I - Support
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Job Location:
Springfield - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Administrative Assistant
Client: Heavy Machine Manufacturing Company
Duration: 1.5 Months (Possible Extension)
Location: Springfield MO 65802
Shift: 1st Shift (8:00 AM 4:00 PM)
Position Overview
The Administrative Assistant I will provide administrative support to a department assisting with clerical tasks documentation scheduling and basic reporting. This role involves processing documents coordinating meetings and travel maintaining databases and ensuring smooth day-to-day operations.
Key Responsibilities
- Respond to standard inquiries from internal and external customers escalating complex issues to appropriate staff.
- Draft and prepare letters memoranda reports and other departmental correspondence.
- Maintain and update department web pages using basic web publishing tools.
- Document and maintain process workflows; update forms and templates as needed.
- Schedule meetings manage calendars coordinate travel and arrange meeting amenities.
- Maintain department databases systems spreadsheets and files to ensure accuracy and accessibility.
- Retrieve and distribute data records mail interoffice messages and voicemails in a timely manner.
- File physical and electronic documents according to organizational archiving procedures.
- Greet visitors and manage phone calls ensuring smooth communication flow.
- Perform basic to intermediate analysis of departmental data resolving discrepancies per guidelines.
Preferred Qualifications
- Experience in digitizing physical documents through high-volume scanning.
- Strong organizational skills for categorizing and filing documents efficiently.
- Accuracy and confidentiality in uploading documents into databases.
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Key Skills
- Generator
- Accomodation
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