Portfolio Manager

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Reporting directly to the Senior Manager of the Business Services Unit the Portfolio Manager for Enterprise Forms is responsible for meeting facilitation content analysis form and policy creation revision & maintenance and tracking of key development milestones for projects across the Mass General Brigham enterprise.

This position will provide Health Information Management expertise to procedural owners Subject Matter Experts (SMEs) and end users throughout the development review and maintenance of all forms according to established organizational policies regulatory requirements and legal guidelines. A particular emphasis of this position is to manage the relationship with our Forms vendors and Digital team ensuring that front-line staff can access proper forms.

Upon initiation of a project the primary responsibility of this position is to support the Senior Manager and members of the Mass General Brigham leadership team in the asset development life cycle. This position requires strong writing communication and organizational skills as well as excellent interpersonal and facilitation skills.

Responsible for the development and standardization of forms across Mass General Brigham providing expertise in the creation of new and maintenance of existing forms. Serve as an enterprise Subject Matter Expert in the development and implementation of forms. Ensure standardized procedures or instructions for using forms are documented to ensure consistency in the related workflow.

Work closely with the Mass General Brighams form vendors Software Application Administrator in the development and creation of workflow processes for Mass General Brigham clinical forms including system workflow for scheduled form reviews and changes.

Serve as the Enterprise HIM control point working collaboratively with form owners SMEs and the Digital Team to ensure established processes are followed for system workflow and compliance changes and form updates. Establish and adhere to service-level agreements for all assigned work.

Manage the inventory of Mass General Brigham clinical forms. Find opportunities to improve eliminate and consolidate the current form inventory across the enterprise toward enhancing workflow processes.


Provide education on form standards and requirements ensuring the continuity of established form standards and change processes.

Document and maintain standard operating procedures (SOPs) to support the standardized use and training needs for form administration.

Secondary Duties:

Act as facilitator to the Mass General Brigham Health Information Management Executive Committees. General administrative duties include scheduling attendees and reviewing materials before meetings preparing meeting agendas & minute-taking coordinating internal and external presenters assisting with presentation preparation etc.

Maintain version control of policies and procedures including coordinating the production of documentation. Manage the updating of policies in the Policy Management System (Ellucid) including tracking the review and updating of policies and procedures; supporting the owners of the documents with their review; ensuring the documentation is sent to the approving committee in good time; and working with relevant staff to ensure prompt publication of approved documents.

Work as a team with departmental counterparts on planning and implementing assigned projects and products. Participate on various committees and project teams as needed.

Other duties as assigned.

• Bachelors degree in health information management Healthcare Communication or a related field. Experience accepted in lieu of a degree
• Minimum of 5 years related experience including experience with clinical content development project management and process improvement preferably in a healthcare setting.
• Experience in Health Information Management Communication or in the administrative area of healthcare is strongly preferred.

• M-F Eastern Business hours required for remote role
• Quiet secure stable compliant work station required

Remote

399 Revolution Drive

40

Regular

Day (United States of America)

Pay Range

$62400.00 - $90750.40/Annual

Grade

6

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework