Mitigation Project Coordinator
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Job Location:
Shrewsbury, NJ - USA
Hourly Salary:
$ 25 - 28
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At Paul Davis we provide services to clean up and repair damage to commercial residential and institutional properties due to storms fires water mold or other disasters. We thrive on helping homeowners put their lives together after a traumatic event. If you like helping others and would enjoy the reward of working in a fast-paced environment come join us.
The Paul Davis project coordinators are the ENGINE that drives the ship. The coordinators are vital to successful project management and instrumental in ensuring compliance with any and all program requirements.
Schedule: Full-Time Monday through Friday 8-5pm.
Duties and Responsibilities:
- Provide phone coverage at all times.
- Make initial contact for all projects.
- Set up projects within the internal project management system.
- Schedule inspections and equipment pick ups.
- Dispatching on new mitigation losses: Once a job is set up the coordinator is responsible for assigning technicians to the project and ensuring that they have all the information they need to complete the work effectively.
- Assist PMs with obtaining work authorizations and certifications.
- Ensure projects are properly linked across relevant systems and platforms.
- Responsible for ensuring date compliance for customer contact and inspection scheduling.
- Assist project managers (PMs) with remaining compliance tasks. Coordinators should be aware of where PMs are with various projects and help ensure compliance through these tasks.
- Request updates from PMs on projects especially when approaching compliance deadlines.
- Monitor the daily operations report and request feedback and updates from PMs for any projects that appear on the report.
- Update and manage the project tracking dashboard.
- Sort through and distribute relevant emails to the appropriate PM. Assist PMs by answering questions providing necessary feedback and making revisions as needed.
- Maintain accurate project files ensuring all work records are up-to-date including work authorizations contracts certificates of completion and other relevant documents.
- Over 2 years of experience in general office administration or management.
- Experience in the restoration construction or insurance industries is preferred.
- Familiarity with project management systems is a plus.
- Knowledge of industry-specific software systems is beneficial.
- Strong customer service skills.
- Proficiency in Microsoft Office with a focus on Word and Excel.
- Self-motivated and proactive.
- Ability to multitask effectively in a fast-paced office setting.
- Excellent written and verbal communication skills.
- Comprehensive Health Dental and Vision Coverage
- Retirement Plan with Company Match
- Generous Paid Time Off (PTO) for work-life balance and personal time
- Long-Term Disability Coverage
- Bonus opportunities to reward your hard work and contributions
- Referral Program
- Opportunities for career advancement and growth within the company
- Training and Development
- Tenure Program
- Company apparel to represent the team in style
Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Are you Looking for an exciting opportunity? A problem solver who likes being in control of your own destiny? A person with a ravenous sense of urgency? An opt...
