Executive Assistant to the CEO

Mile Bluff Medical Center is seeking a full-time Executive Assistant to the CEO. This role provides high-level administrative support managing complex schedules coordinating executive communications preparing materials for meetings and serving as a key liaison between leadership staff and community partners. Were looking for a detail-oriented professional with exceptional organizational skills discretion and the ability to thrive in a fast-paced healthcare environment.

Why Mile Bluff Medical Center

Mile Bluff Medical Center is a place where people come first. Our team is comprised of caring patient-centered professionals serving pediatric through geriatric populations in our rural community. Our not-for-profit organization prides itself on providing state-of-the-art healthcare services a positive work environment and a team where employees feel valued and supported. Mile Bluff is an independent organization that offers competitive wages great benefits and the opportunity for growth. Mile Bluff makes decisions for its employees and patients locally without relying on a large health system in another community.

Position Summary:

The Executive Assistant to the CEO is responsible for the coordination of activities and information flowing to and from the CEOs office including but not limited to: managing multiple tasks and projects with competing priorities and deadlines screening and prioritizing communication from external and internal sources organizing and maintaining the administrative operations for the CEO and serving as the liaison representing the CEO to individuals of the public and MBMC.

Position Responsibilities:

• Provide administrative support to the CEO.
• Compiles edits and prepares documents correspondence and presentations. Independently creates and edits draft material processes final documents and arranges for distribution.
• Proactively manage the CEOs professional and personal schedule to include coordinating arrangements for the CEO and guests manage preparation materials for meetings equipment travel and expenses as necessary. Manages daily schedules aligning with current priorities and deadlines.
• Develop and maintain a system that alerts CEO of upcoming deadlines incoming requests and events.
• Proactively bring together appropriate people or resources to support the CEO in addressing the needs of MBMC.
• Engage with the community and employees on behalf of the CEO.
• Minute taking at various committee meetings.
• Serves as a lead and example for all administrative secretarial duties throughout the organization.
• Perform other duties as requested.

Position Requirements:

• Two-year degree in business administration or related field required.
• 3 years of related work experience required.
• Administrative assistant coursework a plus.
• Experience working in the medical industry preferred.
• Must maintain a valid current drivers license.
• Exceptional accuracy and attention to detail required.

Knowledge Skills & Abilities

• Advanced Proficiency using Microsoft Office applications including Outlook Word PowerPoint and Excel.
• Strong oral and written communication skills and ability to interact with people of all levels in a confident professional manner.
• Self-starter with excellent interpersonal communication and problem-solving skills.
• Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of this position with the ability to resolve issues independently.
• Ability to represent CEO in a professional and responsible manner internally and in public.
• Excellent organizational prioritization time and project management abilities and a strong work ethic.

Mauston Location Description

With a population of 4500 Mauston maintains a small town feel while being surrounded by unique recreational and cultural experiences. Located on the Lemonweir River and next door to Wisconsins second and fourth largest lakes Petenwell and Castle Rock Lake our community finds you surrounded by natural wonder wildlife and a rich variety of outdoor recreation. Mauston is centrally located in southwestern Wisconsin on Interstate 90-94 approximately 73 miles to Madison 140 miles to Milwaukee and 215 miles to each Chicago and Minneapolis.

Required Experience:

Chief