Director's Assistant & External Liaison
Director's Assistant & External Liaison
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Job Description
About Bow Valley College
Bow Valley College is Calgarys college with local impact and global reach serving more than 15000 students. We launch our students by preparing them for in-demand jobs through high-quality future-oriented education. We advance our graduates into careers in healthcare technology business entertainment arts social services and more contributing to our economy and community. We evolve our students through work-integrated learning upskilling and reskilling.
Proud to be named one of Canadas Top 50 research colleges our applied research focuses on health and educational technology and social innovation. Home to the Digital Entertainment Nexus Calgarys first esports arena and the Bears varsity team Bow Valley College is celebrating 60 years of student success. Learn more about the opportunities we create at .
Position Summary
Bow Valley College is seeking a highly organized detail-oriented and professional Directors Assistant & External Liaison to provide exceptional administrative support to the Director of Fund Development and Alumni Engagement as well as broader support across the External Relations division. This role is instrumental in ensuring seamless office operations effective coordination with internal and external stakeholders and efficient execution of strategic initiatives across multiple teams.
The successful candidate will manage administrative and office functions for the Fund Development and Alumni Engagement team including calendar management meeting coordination preparation of presentation and briefing materials travel logistics and expense reporting. This position also includes support for event planning donor stewardship database management gift processing and internal communication flows. Acting as a key liaison the role will coordinate activities between departments assist in onboarding new staff maintain business continuity plans and manage procurement card processes in accordance with college policies.
Additionally this role provides cross-functional support to other units within External Relations including Sales and Workforce Solutions Government and Community Relations and Global Partnerships. Tasks may include arranging campus tours and travel assisting with data entry and contract management systems maintaining inventories and responding to inquiries in shared inboxes.
Minimum qualifications include a post-secondary diploma and at least three years of relevant experience in senior-level administrative roles. Experience in fundraising environments donor stewardship and CRM database usage (such as Raisers Edge) is essential. The candidate must demonstrate strong attention to detail discretion confidentiality and proficiency in spreadsheets databases and word processing software.
Preferred qualifications include experience in office management event planning budgeting and working with diverse clientele. The ideal candidate will bring strong interpersonal analytical and problem-solving skills along with the ability to take initiative and navigate ambiguity effectively.
If youre a proactive team-oriented professional with a passion for operational excellence and stakeholder engagement we encourage you to apply and become a part of Bow Valley Colleges vibrant and impactful External Relations team.
If your education was received internationally we will require you provide an international education assessment through IQAS WES or one of the other nationally designated organizations upon hire.
Closing Date: September 16th 2025
PREFERENCE WILL BE GIVEN INTERNAL CANDIDATES OF BOW VALLEY COLLEGE.
This opening is a continuous (AUPE) position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.
Diversity and Inclusion Commitment
Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including but not limited to visible minorities Indigenous peoples persons with disabilities and persons of any sexual orientation or gender identity.
Required Experience:
Manager
Employment Type
Intern
