Advancement Assistant - Alumni and Constituent Engagement

Job Summary/Basic Function:

This position will provide daily administrative and operational support. This position requires excellent interpersonal skills and the ability to communicate effectively with individuals in all positions both internal and external to the university. It requires a detailed knowledge of organizations operations organizational procedures and personnel.

Department Overview:

A nonprofit Idaho organization the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to secure philanthropic support for the university by developing and nurturing relationships with our alumni and friends and stewarding gifts made to support Boise State. The Foundation works closely with university leadership the Boise State University Alumni Association and the Bronco Athletic Association.

Mission: To build a greater Boise State University we provide fundraising leadership and service across the university and partner with donors and alumni to inspire private support.

Core Values:

• Purpose Driven
• Relentless Excellence
• Responsible
• Collaborative

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills policies and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of the time this position:

• Coordinate and maintain a calendar for meetings travel arrangements and registrations.
• Requires application of public relations skills in dealing with a variety of internal and external constituents.
• Coordinates meetings for staff. This includes travel catering registration meeting rooms audiovisual equipment etc. Determine relevant supporting materials needed for meetings and provide as required.
• Determines groups and individuals that require access to executive conjunction with staff prioritizes requests for time and reorganizes or reschedules commitments in response to priority requests or needs while leveraging executive time for maximum efficiency and effectiveness.
• Demonstrates excellent organizational skills and attention to detail for planning and implementing events. Determine and arrange set-up event location decorations menus A/V needs invitations advertising etc. to ensure an appropriate environment for high profile events programs and guests.
• Arranges travel accommodations airline reservations itineraries etc. for trips.
• First line of communication for the executive: Answers questions and/or refers callers to other individuals or departments based on knowledge of university athletic policies and procedures.
• Letters and correspondence creation for the executive. Types drafts reviews for grammatical and punctuation correctness and finalizes documents such as memos letters confidential information presentations and technical reports as requested.

35% of the time this position:

• Organize and prepare materials for board committee and program meetings; attend and participate in stakeholder meetings when required.
• Maintain records minutes and documentation for board committee and program meetings.
• Provide administrative support as needed which may include purchasing p-card management and budget monitoring.
• Maintain and monitor project plans project schedules work hours budgets and expenditures.
• Runs queries and updates information using Raisers Edge (or a similar database) as well as other data analysis tools.

5% of the time this position:

• Performs other duties as assigned.

Knowledge Skills Abilities:

• Experience of event scheduling methods facility use agreements and event planning processes.
• Problem solving skills involving groups and/or events.
• Ability to generate cultivate and maintain relationships with high level of communication skills with many individuals including coworkers students executives community members etc. They must also maintain a high level of communication skills and the ability to work well with many people with the ability to problem solve and perform conflict resolution.
• Ability to work closely with all constituents involved in a university community.
• Experience working with high level executives so as to understand the level of responsibility required to support a university executive.
• Ability to work independently apply good judgment use discretion resolve conflicts articulate professionally in writing and in speech be flexible and re-prioritize.
• Must possess problem solving skills and have extraordinary organizational skills.
• Strong working understanding of PowerPoint Excel Word and additional presentation applications.
• Proven experience in confidentiality matters which impacts oneself and others.
• Exceptional verbal written and presentation skills.
• Knowledge of file management transcription and other administrative procedures.
• Demonstrate the Boise State University Foundations core values: Purpose Driven Responsible Relentless Excellence and Collaborative.

MinimumQualifications:

Bachelors Degree or equivalent relevant professional experience.

Salary and Benefits:

Starting salary range is $49732.80 to $56804.80 annually and is commensurate with State University provides a best-in-classbenefits package including (but not limited to):

• 12paid holidaysAND the University is closed between Christmas and New Years (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund(Classified employees)
• Excellent medical dental and otherhealth-related insurancecoverages
• Tuition fee waiverbenefits for employees spouses and their dependents
• See ourfull benefits pagefor more information!

Required Application Materials:

Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).

About Us:

Nestled along the Boise River and steps from the state capitol Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. Were a trailblazing institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. Were building a thriving community of faculty and staff whose unique skills experiences and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idahos Treasure Valley at