Administrative Assistant II Occupational Therapy Program
Administrative Assistant II Occupational Therapy Program
Posted on :
11-09-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-09-2025
Job Description
TheAdministrative Assistant IIposition requires professional administrative skills interpersonal communications aptitude customer service orientation and a collaborative interface with all University personnel. The incumbent must possess the ability to exercise good judgement in establishing priorities and problem solving. Strong attention to detail the ability to work with a diverse population and the initiative for self-directed accomplishment is essential.
Education/Experience:
- An Associate degree and/or three to five years of administrative support to senior level managers. Experience in a higher education environment is preferred.
Duties and Responsibilities:
Under general direction provide administrative and organizational support to unit or group of professionals.
Determine ways to increase efficiency and effectiveness of general office procedures and processes.
Screen and direct inbound inquiries and calls respond to moderately complex questions provide information direct callers as appropriate analyze problems and resolve issues as necessary greet visitors and attend to their needs.
Interface and communicate across various units with all levels of internal constituencies as well as external contacts (vendors clinical site preceptors professional agencies)
Monitor and track multiple unit accounts with active purchasing activities by maintaining running balances of subaccounts established within the department and preparing financial reports for the supervisor making financial decisions. Prepare moderately complex financial documents using accurate financial coding documenting as necessary.
Collects compiles and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches drafts and/or reports i.e. conduct initial research to gather information for supervisor regarding topic of interest.
Independently make and/or cancel appointments update maintain and monitor calendars schedule meetings schedule classrooms and meeting rooms and arrange use of outside facilities if necessary.
Review and distribute incoming mail and reroute mail fax and copy documents as appropriate to request/initiate action and ensure results.
Assess the degree of confidentiality of all information received or requested and respond accordingly.
Plan and coordinate meetings communicate with other units (I.e. facilities food service etc.) ensuring that all resources are prepared and in place for the meeting participants. Prepare agendas and take minutes.
Train assign work and review the work of student employees.
Ensure that office management procedures are followed and unit equipment and supplies are maintained.
Back up administrative assistants to other University and College departments as needed and as available and serve as minute taker for Department and College Committees and special meetings.
Demonstrate and reflect an understanding of and commitment to the mission vision and core values of Carlow University and the Sisters of Mercy.
Carlow University is Devoted to....
- A culture of integrity dignity and respect for all
- A strong commitment to social justice
- Ethical forward-thinking leadership
- Comprehensive medical dental vision life & disability benefits package
- Tuition benefits for undergraduate and graduate programs
- Health Savings Account and Flexible Spending Account options
- Wellness and Employee Assistance Program
- Complimentary use of Carlows fitness center and amenities
Carlow University is a comprehensive Catholic University situated in a culturally rich urban setting of Pittsburgh Pennsylvania. Founded in 1929 by the Sisters of Mercy an international community of Roman Catholic women with a mission to serve the poor the sick and the uneducated. Carlow is an institution grounded in the liberal arts while also offering strong professional programs committed to engaging its community in a process of life-long learning scholarship research and service. Degrees are offered at the baccalaureate masters and doctoral levels. Carlow University aims to provide transformational educational opportunities rooted in social justice for a diverse community of learners and to empower them to excel in their chosen work as compassionate responsible leaders in the creation of a just and merciful world.
Carlow University employees commit themselves to the highest standards of ethical conduct. They commit to act with integrity treat others with respect and dignity carefully steward the Universitys resources avoid conflicts of interest or commitment maintain confidentiality and to comply with legal and professional obligations.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job related tasks other than those specifically presented in this description. Duties responsibilities and activities may change at any time with or without notice.
Carlow University employees commit themselves to the highest standards of ethical conduct. They commit to act with integrity treat others with respect and dignity carefully steward the Universitys resources avoid conflicts of interest or commitment maintain confidentiality and to comply with legal and professional obligations.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job related tasks other than those specifically presented in this description. Duties responsibilities and activities may change at any time with or without notice.
Employment Type
Full Time
Key Skills
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