Grants Administrator 1/2 (PCN 064039M)
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Job Summary
Job Description
This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.
Join the Department of Health!
Were thrilled to welcome you!
Weve made our application process more accessible than ever.
Please take a look at our job announcement below.
If you can see yourself in this role apply nowyour next opportunity awaits!This position is open to Alaskan Residents only.This position will be filled at either the 1 or 2 level depending on the applicants qualifications and job experience.What you will be doing:
In the Grant Administrator 1/2 Flex role youll play a crucial part in managing grants that support vital health programs across Alaska. Were looking for candidates with strong writing critical thinking and communication skills as well as a passion for public engagement. Join our dedicated team and make an impact on community health and wellness. Youll have the opportunity to work with a variety of organizations developing your skills in grant management while being supported in your growth. This role offers the opportunity to take on more challenging projects and advance in rank and pay as you complete training and gain experience.
Our organization mission and culture:
The Departments mission is to promote and protect the health and well-being of Alaskans. The Grants & Procurement Section supports this by soliciting evaluating and awarding health-related grant programs statewide. This funding allows partner organizations across the state to deliver timely and responsive healthcare programs that aim to meet the needs of Alaskans.
The benefits of joining our team:
Joining our team offers you the chance to gain hands-on experience in grants administration within a supportive solution-oriented work environment that prioritizes improving the health and well-being of Alaskans. Training will be provided whether you have previously administered grants on behalf of the State of Alaska. This is a fast-paced and busy environment where we strive to complete the solicitation process by established deadlines to ensure grants are issued promptlthereby avoidingid a lapse in services. Work schedules are flexible if they fall within office hours.
The working environment you can expect:
Our team fosters a flexible supportive and respectful work environment that prioritizes professional growth. Training for this position entails spending 1:1 time with a Grant Administrator 3 and other team leaders to learn about the process of administering grants learning how to use our internal grant management software program GEMS shadowing meetings with grantees and program managers learning how to process payment requests how to draft requests for proposal to solicit bids for grants and learning about how we function as a team and government agency within the Financial Management Services Section of the Department of Health. You can expect daily interactions and correspondence with colleagues and other state partners via various telecommunication platforms (telephone email Microsoft Teams or in person) fostering a collaborative and dynamic work environment.
Who we are looking for:We are interested in candidates who possess some or all of the following position-specific competencies:
- Problem Solving:identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
- Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
To view the general description and example of duties for this job class please go to the following link and search forGrants Administrator 1 or Grants Administrator 2: QualificationsCompetency-Based Minimum Qualifications Instructions
This job class uses competency-based minimum qualifications.Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.
Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.
Please ensure your application (through work history training education licenses certifications etc.) supports/demonstrates you possess the minimum required competencies for the job class.
Grants Administrator 1
Any combination of education and/or experience that provides the applicant with competencies in- Accounting: Knowledge of traditional accounting practices including accrual obligations and costs methods.
- Analysis and Assessment: Uses information technology in accessing collecting analyzing maintaining and disseminating data and information.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Interpersonal Skills:Treats others with courtesy sensitivity and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
- Reasoning: Identifies rules principles or relationships that explain facts data or other information; analyzes information and makes correct inferences or draws accurate conclusions
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in accounting grants administration budget administration procurement professional services contracts and/or providing administrative support to a business or organization.
Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Grants Administrator 2
Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.
OR
Any combination of education and/or experience that provides the applicant with competencies in- Accounting: Knowledge of traditional accounting practices including accrual obligations and costs methods.
- Compliance: Knowledge of procedures for assessing evaluating and monitoring programs or projects for compliance with Federal laws regulations and guidance.
- Grants Management: Knowledge of requirements practices and procedures for soliciting receiving reviewing and processing proposals and awarding and administering grants and agreements.
- Reasoning: Identifies rules principles or relationships that explain facts data or other information; analyzes information and makes correct inferences or draws accurate conclusions.
- Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform ones job; works with understands and evaluates technical information related to the job; advises others on technical issues.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in accounting grants administration budget administration procurement professional services contracts and/or providing administrative support to a business or organization.
Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.Additional Required Information
At the time of the interview please provide the following:
- Three (3) professional references whom we may contact by phone one (1) of whom must be your current or most recent supervisor if not already provided in the application.
- A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualification competencies.
- A Technical writing sample.
Please read the information below carefully. This applies to your application submission.SUPPLEMENTAL QUESTIONS
For your application to be evaluated you mustanswer the Supplemental Questions.
The State of Alaska uses four proficiency levels to measure and describe an applicants level of competence in applying certain behaviors knowledge skills and abilities to accomplish a specific task. The four proficiency levels are Mastery Fluency Literacy and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.
FLEXIBLY STAFFED
This position is flexibly staffed. This vacancy may be filled at either the 1 or 2 levels depending on the applicants training and/or experience. The full range of salaries is listed above. Starting salary will be determined by the level of the position. If filled at a lower level promotion to the higher level will only occur upon successful completion of the probationary period and required training and the applicant meets the minimum qualifications of the higher job class and final approval by the supervisor. It is recommended and encouraged that you apply for any level for which you qualify.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts.) Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
If education is completed in a foreign college or university it may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying.The omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not already documented in your application please provide the employers name your job title employment dates and whether you were working full-time or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.
If you have currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll-free) or (907) 465- 4095.If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains.For information on allowing emails from the domains visit the Lost Password Help page at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to.
For applicant password assistance please visitContact Information
For specific information about the position feel free to contact the hiring manager at:
Zoe Olson/Grants Administration Manager
Phone:
Required Experience:
Unclear Seniority
Key Skills
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