Retail Purchase Order Coordinator

JOB SUMMARY

The Retail Purchase Order Coordinator in Merchandise Operations plays a critical role in ensuring the seamless processing and management of purchase orders for the retail business. This position focuses on processing new Purchase Orders (POs) managing cancellations and making changes to existing POs as needed. The ideal candidate will be detail-oriented highly organized and able to efficiently manage and troubleshoot any issues related to order.

ESSENTIAL FUNCTIONS

• Purchase Order Processing:

  • Accurately process new Purchase Orders for merchandise ensuring correct quantities prices and delivery dates.

  • Ensure POs are aligned with inventory needs and forecast requirements submitted by the Merchandise Planning and Buying organizations.

• Purchase Order Management:

  • Make necessary amendments to Purchase Orders (e.g. changes in quantity delivery dates or pricing) in response to business needs or product partner communications.

  • Collaborate with the buying sourcing & planning teams and product partners to implement PO changes promptly.

  • Handle and process cancellations of Purchase Orders ensuring proper documentation and communication with product partners and internal teams.

  • Ensure accurate updates in the system to reflect all changes and cancellations.

• Communication:

  • Maintain clear and consistent communication with internal teams (e.g. buying merchandise planning sourcing and supply chain) regarding PO status cancellations and changes.

  • Work with product partners to resolve discrepancies or issues related to POs.

• Documentation & Reporting:

  • Maintain accurate records of all Purchase Orders cancellations and changes in the system.

  • Generate and review regular reports to track the status of POs and ensure compliance with deadlines and company standards.

  • Act as a point of contact for internal teams or product partners in case of any issues or questions regarding order status or modifications.

QUALIFICATIONS

• High School diploma or equivalent required; Associates or Bachelors degree in Business Supply Chainor related field preferred. Equivalent experience is considered.

• 1 - 3 years experience in retail operations procurement or supply chain management preferably in a corporate environment.

• Experience with Purchase Order systems or related software is preferred.

• Ability to work under pressure and manage multiple priorities simultaneously.

• Strong attention to detail and accuracy.

• Strong problem-solving skills and the ability to think critically to resolve issues.

• Excellent organizational and time-management skills.

• Effective communication skills both written and verbal.

• Ability to work independently and as part of a team.

• Proficiency in Microsoft Office Suite (Excel Word Outlook)