Payroll Accountant
Payroll Accountant
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1 Vacancy
Job Description
Department: Fiscal Services
Classification: Financial Svcs Specialist 1
Job Category:Classified Staff
Job Type:Full-Time
Work Schedule:Full-time (1.0 FTE 40 hrs/wk)
Location: Fairfax VA
Workplace Type:Hybrid Eligible
Sponsorship Eligibility:Not eligible for visa sponsorship
Pay Band:04
Salary:Salary starting at $60k commensurate with education and experience
Criminal Background Check:Yes
Financial Background Check: Yes
About the Department:
The Payroll Office is responsible for the timely and accurate processing of all University payrolls. The Payroll Office reconciles health care billings payroll liability accounts the VRS snapshot processes invoices for payment to all vendors for employee/employer withholdings. The Payroll Office withholds and remits payments for garnishments tax liens and child support orders and makes retroactive pay adjustments. The Payroll Office submits quarterly filings for unemployment federal and state taxes to the appropriate taxing authorities and generates annual W2s.
About the Position:
The Payroll Accountant is responsible for processing payments to all benefit vendors associated with the employee benefits program and reconciling payroll liability accounts. This includes collaborating with the Benefits Team on reconciliation efforts conducting related research and coordinating with external state agencies such as the Virginia Retirement System (VRS) and the Department of Human Resource Management (DHRM). In addition this role collaborates with the International Tax Office to process tax deposits in compliance with NRA-1042 requirements.
Responsibilities:
- Oversees the end-to-end payment process for all vendors associated with the HR Benefits Program ensuring timely and accurate disbursement of funds. Includes:
- Generates benefits payable reports each pay period to track outgoing payments and ensure alignment with payroll deductions;
- Coordinates closely with the Accounts Payable department to initiate and process payments to both internal and external vendors including those related to garnishments tax levies liens and child support orders;
- Prepares journal entries for all benefit-related financial activities;
- Acts as the primary point of contact for benefit vendors addressing inquiries and resolving any issues related to payment discrepancies or delays;
- Collaborates with the Benefits Team to investigate and reconcile benefit payment transactions;
- Engages with external agencies such as the Virginia Retirement System (VRS) and the Department of Human Resource Management (DHRM) to research and resolve any discrepancies in employer contributions;
- Prepares reconciles uploads and submits required contribution reports in compliance with agency and regulatory requirements;
- Responsible for reconciling payroll liability accounts on a monthly basis and ensuring timely resolution of outstanding reconciliation issues. This requires collaboration with relevant stakeholders to promptly resolve discrepancies and maintaining accurate up-to-date documentation for all related processes and procedures;
- Collaborates with the International Tax Office to process tax deposits in compliance with NRA-1042 requirements;
- Prepares journal vouchers perform monthly account reconciliations and investigate and resolve any reconciling discrepancies;
- Maintains accurate up-to-date documentation for all related processes and procedures; and
- Assists with other duties as assigned and serve as backup to the other payroll accountants as needed.
Required Qualifications:
- High school diploma or equivalent;
- Demonstrated experience in account reconciliation with a medium to large organization;
- Direct customer service and problem solving experience necessary;
- Knowledge of accounting principles policies and procedures with emphasis on payroll accounting;
- Demonstrated organizational and interpersonal skills and commitment to quality customer service to include communicating with employees about confidential payroll issues;
- Strong math skills and exceptional attention to detail;
- Ability to explain complex laws policies and procedures clearly;
- Demonstrated ability to work independently to research problems and follow through to resolution;
- Demonstrated ability to meet deadlines;
- Ability to work effectively in a team environment; and
- Strong proficiency with Microsoft Excel including knowledge of formulas such as PIVOT VLOOKUP IF.
Preferred Qualifications:
- Bachelors degree in related field;
- Accounting experience in Payroll with a medium to large organization; and
- Experience using payroll systems Banner preferred.
Instructions to Applicants:
For full consideration applicants must apply forPayroll Accountant at and submit the online application to include three professional references with contact information and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date:September 8 2025
For Full Consideration Apply by:September 19 2025
Open Until Filled:Yes
Employment Type
Full-Time
