Executive Staff Coordinator
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Job Location:
Catoosa, OK - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Executive Staff Coordinator is a key support role providing high-level administrative assistance to one or more executives. You will be a central point of contact managing complex schedules coordinating meetings and handling all administrative duties including preparing reports correspondence and meeting materials. This position requires a proactive individual with exceptional organizational skills who can handle confidential information with discretion. You will also be responsible for communicating policies and procedures managing office logistics and helping to foster a positive service-oriented culture.
Responsibilities
- Manage and maintain daily schedules coordinating meetings and preparing all necessary agendas and materials.
- Coordinate complex travel logistics and assist with travel plans and expense reports.
- Maintain highly organized and confidential files records and correspondence.
- Draft transcribe and prepare various documents including letters memoranda and reports.
- Attend meetings as requested keeping executives informed of the status and progress of projects and operations.
- Process incoming mail answer and direct telephone calls and respond to requests in a professional and timely manner.
- Communicate policies and procedures to department managers and other staff as needed.
- Manage general office operations including coordinating with vendors and handling building/office management issues.
- May lead or guide the work of other administrative staff.
Qualifications
- An Associates degree plus seven or more years of administrative experience or an equivalent combination of education and experience.
- Proficiency in Microsoft Office products and the ability to quickly learn new enterprise systems.
- Excellent written and verbal communication skills.
- Strong attention to detail with exceptional planning and organizational skills.
- Excellent interpersonal skills with the ability to interact professionally with employees vendors and customers at all levels and from diverse backgrounds.
- Demonstrated ability to handle confidential and sensitive information with the utmost discretion.
Required Experience:
Staff IC
Key Skills
- Bidding
- Fund Management
- Gallery
- Hotel Front Office
- Airlines
- Arabic
About Company
Join the team that values your skills and expertise. Preting was founded by a unique mix of national security professionals who have extensive experience protecting vital interests. ;We combine the ingenuity of the special operations enterprise with the flexibility and innovation of t ... View more
