Finance Assistant
Finance Assistant
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Job Description
OVERVIEW
Post Number:FIN 980
Grade:G-5
Parent Sector : Bureau of Financial Management
Duty Station: Paris France
Classification of duty station:Europe & North America
Standard Duration of Assignement:2 years renewable
Job Family:Finances
Type of contract:Fixed-Term
Duration of contract:2 years renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 02-OCT-2025
UNESCO Core Values: Commitment to the Organization Integrity Respect for Diversity Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
USLS is the UNESCO Staff Savings and Loan Service. USLS is established in the form of a trust fund operated in accordance with the financial rules of the Organization under the authority of the Director General. The object of the USLS is to provide the possibility to its members on a mutualist basis of investing their savings and of borrowing money for suitable purposes.
Under the authority of the Director of Finance overall supervision of the General manager and the direct supervision of the Finance Officers and in conformity with the guidelines and instructions of the Board of Management the incumbent mainly provides administrative and support services in relation to loans and savings activities but will also be requested to build reports tables & statistics work in USLS IT tools or Excel under the instructions of the supervisors.
The work encompasses delivery of specialized support in a range of areas especially finance administration of members personal data bank accounts electronic banking platforms and other banking services.
Long Description
The incumbent reports to different supervisors depending on the nature of tasks. The responsibilities are therefore structured as follows:
1. Under the supervision of the Finance Officer (Loans):
- Provide loan advice and simulations to members review applications for compliance and recommend appropriate financing solutions.
- Prepare loan files liaise with notaries disburse funds and ensure accurate documentation for audit purposes.
- Monitor member repayments process reimbursements and follow up on overdue accounts.
Long Description
2. Under the supervision of the Finance Officer (Savings):
- Open and manage members savings accounts update personal/banking data and verify required documentation.
- Administer daily savings operations (deposits withdrawals transfers FX conversions vendor-related transactions) and ensure compliance for special accounts.
- Input and control data in USLS systems archive documents and produce standard member reports letters or attestations
3. Under the supervision of the General Manager or Finance Officers (IT reporting committees projects):
- Act as IT reference point for reporting troubleshooting and supporting colleagues; assist in system interfaces and draft/update procedures.
- Maintain USLS communication channels (intranet internet) and prepare internal reports/tables as per templates.
- Organize logistics for committee meetings and the General Assembly record decisions and monitor follow-up actions.
- Contribute to projects working groups and system testing performing other delegated tasks as required.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
EDUCATION:
- Completed secondary technical or vocational school degree in banking or business administration.
WORK EXPERIENCE:
- Minimum five (5) years of relevant professional experience in a similar role in a financial institution financial service of a company loan broker or insurance company is mandatory.
Long Description
SKILLS/COMPETENCIES:
- General knowledge required : banking regulations accounting and mortgage & personal loans granting rules and related calculations skilled knowledge of bank payments processing ability to calculate figures and amounts such as interest commissions proportions and percentages.
- Proficiency in banking or credit unions IT systems Office software especially Excel and bank payment platforms is a requirement.
- Ability to work simultaneously with several currencies and to realize accurate currency conversions.
- Ability to apply concepts such as fractions ratios and proportions to practical situations.
- Ability to work with Excel tables formulas and compile figures and data is also required.
- Strong communication teamwork and customer service skills
- Results-driven with attention to detail rigor and risk awareness
- Proficient in Microsoft Office and database processing tools
- Excellent organizational skills with ability to manage shifting priorities
- Committed to procedural compliance and accurate follow-up on outstanding items
- Reliable adaptable and able to work independently or in a team
- Ethical trustworthy and committed to confidentiality and data privacy
- Dedicated to delivering consistent high-quality work under varying conditions
LANGUAGES:
Excellent knowledge (oral and written) of English or French and good knowledge of the other
DESIRABLE QUALIFICATIONS
EDUCATION :
- University degree in banking or business administration.
SKILLS/COMPETENCIES :
- Knowledge of specialised loan simulations software is an asset.
- Knowledge of UNESCO and USLS policy and practices in particular USLS Rules and Regulations and the USLS General conditions for the granting of loans is an asset.
LANGUAGES:
- Knowledge (oral and written) of another official UNESCO language (Arabic Chinese Russian Spanish).
BENEFITS AND ENTITLEMENTS
UNESCOs salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave family allowance medical insurance pension plan etc.
The approximate annual starting salary for this post is 43 734 Euro .
For full information on benefits and entitlements please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments as well as an interview.
UNESCO uses communication technologies such as video or teleconference e-mail correspondence etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution as well as gender parity among its staff members in all categories and at all grades. Furthermore UNESCO is committed to achieving workforce diversity in terms of gender nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a non-smoking Organization.
Employment Type
Full Time
