Board Coordinator

Amsterdam - Netherlands

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Board Coordinator at Corporate Affairs

The opportunity

The Corporate Affairs team offers a unique opportunity working at the highest level within ING in a dynamic environment and a closely-knit team. As Board Coordinator in the Corporate Affairs team you have the opportunity to: (i) develop yourself in multiple areas from organisational skills and event management to inter-personal skills; (ii) view how ING operates by being at the very heart of the organisation in a highly sensitive and confidential environment; (iii) expand your network on all levels within ING.

As Board Coordinator you primarily will be responsible for supporting the Corporate Secretaries by coordinating the operational activities around the Supervisory Board and the Management Board which fall under the Corporate Affairs team. T

The Team

The Corporate Affairs team:

Contributes to compliant effective and efficient corporate governance by:

guiding high quality proposals to the corporate boards to ensure effective corporate decision making

facilitating well-prepared efficient board meetings

adhering to applicable standards laws and regulations and

using digital/tech solutions where possible

Provides adequate assurance advice and support on board related content and process matters. Acts as gatekeeper and liaison between the corporate boards the rest of the ING organisation and its stakeholders such as regulatory and supervisory bodies.

Responsibilities

Your primary responsibility will be facilitating all aspects around the organisation of Supervisory Board and Management Board meetings among others:

Supporting the Corporate Secretaries in the development of agendas coordination of meeting logistics distribution of minutes and other follow-ups
Coordination of and communication with (senior) stakeholders within ING to facilitate timely and high quality information flow towards the corporate boards;
Diligent record keeping of relevant information
Maintaining a strong working relationship with the Executive Assistants of the Management Board
Assisting Supervisory Board members with logistical operating arrangements and other board related requests as needed

In addition you will also engage in other activities such as:

Preparing and maintaining an annual overview of board meetings and similar board-related events
Contributing to ongoing process improvements and innovation initiatives within the team. This includes the reassessment of current procedures automation of manual tasks integration of existing and new systems and developing one way of working across the team.
Writing and maintaining process descriptions relevant to the role
Supporting the Corporate Secretary in the planning of the annual (international) Supervisory Board / Management Board business visit
Supporting the Company Secretary in the development and implementation of induction programmes for new corporate board members
Assisting the team on due diligence requests

Required skills & experience

We are looking for a hands-on and enthusiastic addition to our team with a sense of humour and a passion for getting things done. Preferably with prior in a similar role within a comparable team.

A Board Coordinator has the following traits and experience:

Strong communication administrative and organisational skills
Organisational sensitivity and ability to work with confidential information in a discrete manner;
Solid inter-personable and (senior) stakeholder management skills
Flexible can-do mentality and ability to multitask with an attention to detail anticipate executive needs and deliver on time
Good written and spoken English required
Proficiency in MS Office (Outlook Teams Word Excel PowerPoint) and affinity with other digital solutions;
Available for 40 hours per week.

Interested or curious

If reading this sparks enthusiasm or grabs your interest please contact Elisa Buitelaar for more information about this opportunity. Want to apply directly Please upload your CV and motivation letter by clicking the Apply button.

Because this is a sensitive position the eventual preferred candidate will be subject to an in-depth screening process.

We look forward to hearing from you!

Required Experience:

Board Coordinator at Corporate AffairsThe opportunityThe Corporate Affairs team offers a unique opportunity working at the highest level within ING in a dynamic environment and a closely-knit team. As Board Coordinator in the Corporate Affairs team you have the opportunity to: (i) develop yourself i...