Program Administrator 2 (PN)
Program Administrator 2 (PN)
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Job Description
About Us:
The Ohio Department of Health (ODH) is seeking a Program Administrator 2 within the Bureau of Survey and Certification (BOSC). BOSC is responsible for conducting survey inspections to ensure health care providers and clinical laboratories are compliant with state and federal requirements. For more information about The Bureau of Survey and Certification please CLICK HERE.
What Youll Do:
The Program Administrator 2 serves as a key administrative support role acting as a liaison for the BOSC leadership team and will maintain survey processing systems to meet federal and state mandates for healthcare regulation. Responsibilities encompass a broad range of duties including administrative support program and project oversight. More duties include:
- Independently develop and implement policy & procedures related to the survey and certification of Nursing Facilities Intermediate Care Facilities for Individuals with Intellectual Disabilities (ICF/IID) Residential Care Facilities (RCFs) Home Health Agencies (HHA) and other provider/supplier types as assigned to ensure federal & state mandated activities are completed within required timeframes.
- Act for superior (e.g. respond to needs of bureau operations staff coordinate responses to ODH senior staff and Centers for Medicare & Medicaid Services (CMS) concerning facility survey issues).
- Respond to programmatic survey issues (e.g. survey reports statements of deficiencies plans of correction provider/complainant inquiries).
- Review federal & state regulations implement changes and maintain knowledge of all laws rules policies and procedures governing all aspects of the survey process.
- Assume responsibility for all administrative matters during superiors absence (e.g. handle complex calls initiate and approve documents reports letters and memos).
- As assigned assist complaint unit manager in analyzing reviewing assigning complaint intakes and prioritizing intake assignments based on various factors (e.g. survey scheduling enforcement cycles).
- Assist scheduling unit review unit & complaint unit managers in administrative oversight by monitoring & tracking all survey activities (e.g. reviews & updates data reports for accuracy tracks survey operational data & monitoring for discrepancies sorts & distributes survey documentation).
- Perform research in response to inquiries & complaints from various sources (e.g. legislators nursing homes RCFs ICFs/IID provider associations & other governmental agencies).
- Provide information & explain program to public as requested by superior (e.g. how surveys are conducted according to requirements imposed by state & federal laws/rules & related issues reports policies & procedures).
Conduct staff meetings on behalf of superior to provide updates on ODH state & federal policies & procedures affecting the bureau (e.g. ODH workplace policies status of Code of Federal Regulations/Ohio Administrative Code changes.
Normal working hours are Monday through Friday 8:00am to 5:00pm. This is an hourly position with a pay range of 12on theE1 Exempt Pay Range Schedule.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
4 years training or 4 years experience in business administration management science or public administration.
OR
Completion of undergraduate core program in business administration management science or public administration AND 2years training or 2 years experiencein supervisory administrative &/or managerial position.
OR
Completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file AND 2years training or 2 years experience in supervisory administrative &/or managerial position or staff position involving planning research &/or policy/procedure development.
OR 1 year experience as Program Administrator 1 63122.
OR equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Program Management
Technical Skills:Administrative support/services Health Administration Operational & Administrative Support Planning & Development Professional Public Health Regulatory Compliance
Professional Skills: Analyzation Attention to Detail Collaboration Decision Making Delegation Interpreting Data Organizing & Planning Strategic Thinking Verbal Communication Written Communication
Educational Transcript Requirements:Official educational transcripts are required for all post-high school educational accomplishments coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within 5 working days of being requested will cause the applicant to be eliminated from further consideration.
Please note that a transcript is considered official only if it is an original copy from the educational institution and includes an institutional watermark ink stamp or embossed stamp. Transcripts printed from the institutions website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entitys award of a putative degree.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Program Administrator 2
Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all agency is committed to building a modern vibrant public health system that creates the conditions where all Ohioans flourish.
ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.
Unless required by legislation the selected candidate will begin at Pay Grade 12 Step 1 of the Exempt Pay Range Schedule ($32.35 per hour) with an opportunity for pay increase after six months ($34.18) of satisfactory performance and then a yearly raise thereafter.
APPLICATION PROCEDURES: All applicants must submit a completed Ohio Civil Service Application using the online TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.
STATUS OF POSTED POSITION: You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.
BACKGROUND CHECK NOTICE: The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
