Property Manager - The Bowie Apartments
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
OBJECTIVE
The Property Manager (PM) is a management position that oversees all aspects of building management tenant relations leasing and marketing. The PM communicates with other department managers vendors and tenants to ensure Altair-managed properties specifically the Bowie Apartments are well maintained and that occupants are providing the service level defined in their Lease Agreement.
RESPONSIBILITIES
The essential functions of the job include but are not limited to the following:
Staff Related Tasks
- Interface with tenants by phone call email or scheduled meetings across our commercial portfolio.
- Walk each property at least weekly (with a Facilities Manager where possible) note any maintenance deficiencies and input tasks in Computerized Maintenance Management Software (CMMS).
- Lease Compliance including but not limited to annual certifications for qualifying tenants.
- Hold weekly meetings with Leasing Agents conduct one-on-one performance meetings with Leasing Agents monthly and participate in monthly one-on-one performance meetings with Director of Property Management.
- Verify projects and other contracted work (snow removal/Landscaping) are being completedper the contract. Higher level projects will need to be reviewed while accompanied by a Facilities Manager or the Director of Operations.
- Ensure completion unit inspections within 30 days of move out.
- Ensure units are prepared for scheduled move in day by conducting weekly walkthroughs of all units being turned attending weekly unit prep meetings creating punch lists coordinate unit cleaning and carpet cleaning and escalating concerns to facilities when needed
- Create/Maintain current tenant files by ensuring all leasing documents are appropriately saved at Altairs main office site offices and electronically.
- Send notices to tenants i.e. Notice of Entry Notices to Pay or Quit (as indicated on Lease Agreement) Violations etc.
- Complete filing paperwork for tenants when needed and attend eviction hearings.
- Oversee and Assist leasing agent by calling leads and scheduling leasing tours as needed.
- Assist Director of Property Management withadditional tasks upon request.
System Related Tasks
- Ensure PMs are adding leads into CMMS.
- Add tasks in CMMS Software.
- Run weekly Leasing Activity reports.
- Run weekly vacancy reports to ensure occupancy goals are being met.
- Run monthly delinquency reports and send statements to tenants. Make phone calls to discuss delinquency when following up on payments.
- Approve invoices with appropriate work orders. If billing is inaccurate call vendor with instruction to revise and submit electronically to.
- Clock in and out daily and add time off requests via Webclock.
- Stack emailing daily.
Vendor Related Tasks
- Interface with outside contractors/service providers to ensure prompt performance of services when they are needed. Provide work orders numbers and proper billing information in advance of any work being performed.
- Coordinate unit preps in accordance with future move in dates and schedule vendors as needed.
Client & Tenant Related Tasks
- Participate Monthly Operating Reviews and client meetings as directed by DPM.
- Take minutes in each Monthly Operating Review send to Altair Staff for review then send to client for final review and approval within 5 business days of the meeting.
- Provide highest level of customer service and response to tenants & property owners.
- Perform other duties as required for the successful operation of the business.
QUALIFICATIONS
Education: Bachelors Degree
Experience: 2 years in similar role.
JOB REQUIREMENTS
Real Estate License
PHFA certified
Self-directed and motivated.
Customer-service oriented.
Ability to prioritize and execute tasks.
Drivers license.
Demonstrate an ability to support and contribute to community team.
Demonstrate strong oral and written communication skills.
Operate telephone personal computer/keyboard Microsoft Office including Word and MS Outlook Community Software.
Participate in training in order to comply with new or existing laws.
Neat clean professional at all times throughout the workday and/or whenever present at the community.
Comply with expectations as demonstrated in the employee handbook.
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem.
EQUIPMENT UTILIZED
Personal computer
Microsoft Office- Word Excel Outlook Teams etc.
Salary starts at $55000 per year. Relocation assistance to Erie PA is available.
Required Experience:
Manager
Key Skills
- Time Management
- Customer Service
- Cold Calling
- Microsoft Outlook
- Microsoft Word
- Computer Literacy
- Fair Housing Regulations
- LIHTC
- Budgeting
- OneSite
- Property Management
- Lead Generation
About Company
Altair Real Estate offers Property Management, Brokerage and Advisory and Consulting services for Government Authorities, Municipalities, Universities, Investors and Private Developers. We also offer Turn Around Management and Apartments for rent in Erie, PA.
