Director of Personnel and Administration - College of Engineering

Boise State University is seeking a Director of Personnel and Administration to join the College of Engineering (COEN). This position will report directly to the Dean of the College of Engineering and supports COEN management on personnel strategy performance management staff professional development faculty rank and tenure processes faculty sabbatical processes personnel leave talent recruitment/acquisition employee onboarding and other related functions. The position also serves as the direct supervisor for the HR administrator in the deans office the COEN Academic Affairs Business Operations Coordinator and the Assistant to the Dean.

The Director of Personnel and Administration partners with college leadership to support a broad scope of personnel processes and systems to support the colleges strategic mission and operational goals. The Director of Personnel and Administration must build strong collaborative supportive relationships with key stakeholders across COEN Academic Affairs the Division of Human Resources and across the collaboration with the dean the Director of Personnel and Administration addresses confidential sensitive and highly complex personnel matters.

This position will work on campus in Boise Idaho and is not eligible for visa sponsorship.

90% of the Time the Director of Personnel and Administration must:

Administration:

Primary responsibility for all leadership direction and management of administrative functions and liaison/coordination with Human Resources for the College of Engineering. Oversee and manage academic deadlines throughout the year and serve as a resource to the dean and the College leadership team on the development and implementation of personnel processes and policies.
Manage processes workflow communication and documentation with the dean and college leadership team in areas of faculty recruitment tenure and promotion staff evaluations periodic review of tenured faculty special course and program fees and sabbatical applications.
Lead/manage processes for hiring staff in the deans office and across the college including compliance with university policies and training/support of search committees.
In conjunction with the Center for Global Education and the Office of Research Compliance (Export Control) assist and advise the dean and college leadership as needed on the relevant laws and regulations around nonimmigrant and immigrant visas and export control to recruit and retain talent on a global scale.
Facilitate communication of policies procedures best practices and new initiatives to the department/school managers and develop and provide training on policies and procedures.
Develop provide and track training and professional development for college staff and faculty working in administration.
In partnership with the dean and Human Resources work to resolve complex personnel situations including but not limited to staff restructures performance concerns interpersonal conflicts and policy violations.
Provide leadership and work collaboratively with college administrative staff to streamline college processes and operations.
Support and train department managers and staff on academic policies and procedures
Develop programs and processes to enhance staff performance and professional development including efforts to smoothly and effectively onboard new employees and to periodize professional development for staff.
Review edit and execute human resource transactions for the College such as but not limited to new hires promotions memorandums of agreement/understanding salary changes payroll terminations/resignations disciplinary actions supplemental compensation and account changes.
Collaborate with Human Resources and the Director of Budget and Finance to analyze and provide recommendations on starting salaries and strategic salary adjustments for faculty and staff.
Manage the annual distribution of faculty contracts.
Manage the administration of the colleges tenure and promotion process and serve as the administrative coordinator for COENs tenure and promotion committee.
Manage the administration of the sabbatical process for faculty in collaboration with the Provost Office dean and faculty.
Oversee the administration of the departments performance evaluation process for classified and professional staff.
Manage the administration of the department chair/school director appointment process.
Create execute and analyze surveys on behalf of the dean to assess the department chairs/school managers effectiveness in leading and managing their teams.
Serve as building coordinator for the Grant Avenue Annex building including oversight of office assignments.

Financial Management
Partner with the COEN Director of Budget and Finance to advise the dean on resource planning and strategic decision-making.
Execute and track MOUs for college personnel and financial commitments.
Approve and execute university contracts for COEN business operations with a value not exceeding $10000.

Faculty and Staff Management
Provide immediate supervision for the HR Administrator COEN Academic Affairs Business Operations Coordinator and the Assistant to the Dean. Including managing and scheduling work assignments ensuring equitable and balanced support across responsibilities and support areas providing training approving timecards and/or leave requests and conducting annual evaluations and goal setting.

10% of the Time the Director of Personnel and Administration must:

Engage in training and professional activities to maintain currency in policies and HR best practices
Serve as the backup to the Deans assistant in calendaring coordinating travel plans reconciling expenses processing reimbursements and event planning and coordination.
Serve on college committees as needed;
Perform other job-related duties and special projects as assigned.

Demonstrated skill in the utilization of standard HR theories principles techniques and administrative practices.
Demonstrated ability to effectively perform work of a highly sensitive and confidential nature.
Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
Demonstrated ability to use tact and diplomacy to effectively handle a broad range of sensitive interpersonal situations with diverse personalities and to negotiate challenging situations and conflicts.
Demonstrated ability to build partnerships to model open and honest communication and to create an engaged and highly effective goal-oriented team.
Demonstrated time management skills with the ability to prioritize and manage many disparate projects and responsibilities.
Ability to interact openly collegially and comfortably as a member of a team and work with university administration faculty students staff and other constituent groups and partners both within and outside the university.
Demonstrated skills in connecting personnel decisions to financial implications.
Knowledge of finance and accounting principles and practices.
Demonstrated skills in written and verbal communication.
Ability to analyze and innovate processes as needed.

Bachelors degree or equivalent plus five years progressively responsible experience in similar work including one year of managerial experience.

Preferred Qualifications:

• Previous successful experience in a higher education setting.
• Previous success serving on an executive leadership team.