Operations Manager
Operations Manager
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$ 75000 - 85000
1 Vacancy
Job Description
Join Our Team as an Operations Manager:
Were a team of A-players who 10X everything! At Cabanas Law Firm we are guided by our core values of Semper Fidelis Deliver a Wow Embrace Change Pursue Growth and Maximize Potential ensuring that every staff member receives personalized compassionate and true work-life balance designed with you in offer a dynamic collaborative environment where your voice is valued.
We are seeking an Operations Manager who can truly excel in this role bringing all of their valuable experience and strengths to the table. Step into a pivotal role where your expertise shapes the future of our team.
As our Operations Manager youll oversee our elite legal team and ensure every facility meets the highest standards of compliance seamlessly blending operational excellence with our luxury furnishings and signature style. If youre eager to make a real impact and grow with a company that champions your contributions this is the place for you.
- Oversee front-of-house operations and all legal staff across multiple firm locations.
- Manage facilities vendors and office supply inventories for all sites.
- Develop and maintain firm policies procedures checklists templates scripts and coordinate training for the legal team.
- Conduct audits and spot checks to ensure compliance with established protocols.
- Provide proactive feedback and data to management regarding process effectiveness work quality employee performance and staffing requirements.
- Monitor incoming calls for professionalism and courtesy offering backup support as needed.
- Coordinate firm calendar and client meetings for managing attorney and legal team members.
- Track weekly legal production per team member investigate variances from targets and update production grids regularly.
- Minimize non-billable and no-charge time ensuring timely approvals of such entries.
- Approve paid time off (PTO) requests.
- Ensure all legal software remains fully accessible and functional for the legal team.
- Participate in monthly attorney scrums to monitor performance.
- Produce instructional videos documenting revised legal operations as needed.
- Collaborate with HR to onboard and train new legal team members ensuring completion of the onboarding system grid.
- Ensure all offices are equipped and prepared to support the legal team.
- Oversee IT support ensuring employees receive timely assistance to maintain productivity.
- At least 3-5 years of Operations Manager experience or similar administrative role.
- Strong leadership skills with the ability to motivate and develop teams.
- Excellent strategic planning and project management abilities.
- Strong analytical skills with a focus on process improvement.
- The individual must demonstrate confidence in their interactions coupled with a strong professional demeanor and unwavering work ethic.
- Experience or skill in managing the day-to-day operations of a high-level office.
- Demonstrated ability to work effectively both independently and collaboratively within a dynamic and demanding environment.
- Excellent time management skills with the ability to prioritize tasks efficiently and meet deadlines consistently.
- Demonstrates strong organizational and multitasking abilities excellent diligence and effective communication skills.
- Proactive individual with a strong aptitude for operational roles and effective critical thinking skills.
- Proficiency with office software (MS Office Google Workspace and Outlook etc.)
- Ability to commute reliably between office locations during working hours.
- Effective communication skills both verbal and written.
- Must be able to pass pre-employment screening (background).
- Fluent in English and Spanish.
Are you ready to thrive in a fast-paced high-growth environment where your work doesnt just make an impact but 10xs the value you bring to clients lives every day
Why Youll Love Working With Us:
- Career Growth:Advance your skills with mentorship ongoing training and clear paths for promotion.
- Inclusive & Welcoming Team:Join a diverse family-owned and friendly workplace where everyones contribution is respected.
- Work-Life Balance:Enjoy flexible work arrangements and a culture that prioritizes your well-being.
- Competitive Compensation:Transparent salary structure performance bonuses and comprehensive health benefits.
- Meaningful Work:Create meaningful impact for clients and the community every day.
Benefits:
- 401(K) Matching
- Health Insurance
- Vison Insurance
- Dental Insurance
- Disability Insurance
- Life Insurance
- Paid Holidays
- Paid Time Off (PTO)
- Gym Reimbursement
- Elite Package Program
- Legal Bonus Program
- Referral Bonus
Compensation:
- $75000 - $85000 DOE
Schedule:
- 8-hour shift
- Monday to Friday
Ability to Commute:
- Office locations in South Florida may be necessary according to the needs of the firm.
Work Location: In person (Not Remote)
Were thrilled to invite an experienced and strategic Operations Manager to join our dynamic team! If you excel at streamlining processes leading teams and driving operational excellence we encourage you to apply and show us how your expertise can fuel our ongoing growth. Were eager to see how your leadership and results-driven mindset will contribute to our success!
Required Experience:
Manager
Employment Type
Full Time
