Full-Time Executive Assistant - Temple Department

The Executive assistant performs a wide variety of advanced and confidential duties requiring broad and comprehensive experience as well as skill and knowledge of the organizations policies and practices. General responsibilities include tasks related to administrative support project management writing/editing and personal assistance.

• Work independently with general supervision and some autonomy.

• Work duties range up to complex in nature requiring a high degree of professional communication discretion and problem-solving skills.

• Require making moderately complex non-routine decisions using initiative originality ingenuity and sound judgment to resolve diverse and complex issues and requests in a proactive way.

• May assist with preparations for Executive Council meetings as needed.

• Serve as backup support for other staff.

• Coordinates programs projects and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met.

• Screens telephone calls written correspondence and visitors and resolve routine and complex inquiries.

• Maintains and updates calendars schedules and coordinates meetings and makes travel arrangements.

• Prepares and distributes minutes of meetings.

• Assists in the organization of large group events.

• Provides support within an environment of strict confidentiality.

• May administer internal and external purchasing deposits and other financial matters

• May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

• Lead and train admin staff as needed.

Required:

• Bachelors Degree and 3 years related experience or any combination of equivalent education and related experience totaling at least 7 years.

• Advanced communication skills both verbally and in writing

• Advanced research analytical and data summation abilities

• Advanced experience with Microsoft Office software especially Word Excel PowerPoint and Outlook

• Ability to work with sensitive and highly confidential information

• Strong independent analysis and good judgment

• Broad knowledge of the organizations structure functions and key personnel

• Working knowledge of Church doctrine policies and procedures.

• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about to the office to deliver mail and other items and using computer monitors/equipment.

  Preferred:

• Previous experience supporting executive level leaders