Grants Technician

Mid-Willamette Valley Community Action Agency
OUR MISSION:

EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP.

The Grants Technician will perform assigned duties related to the implementation enforcement and accuracy of procedures involved in grant management. The person in this position will maintain accurate accounting tracking reporting and responsibility for the operations of grant administration and related accounting duties. This is an ON-SITE position located at the main office in Salem Oregon.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge skill and/or ability required.

EDUCATION and/or EXPERIENCE

• Associates Degree in Accounting or two or more years of general clerical accounting experience.
• Coursework in business accounting bookkeeping or related field highly preferred.
• Equivalent combination of education and experience may be considered.

CERTIFICATES LICENSES REGISTRATIONS

• Driver qualification status is not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and random drug screenings.

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of and proficiency with accounting software platforms preferred.
• Ability to communicate effectively and accurately follow instructions in both oral and written form.
• Demonstrated proficiency in Microsoft Office (including Teams and Outlook) and database software.
• Demonstrated proficiency in non-profit finances or grants administration preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Assists with the preparation recording and review of all agency grant agreements and contracts for basic compliance components.

• Completes initial drafts of invoices for grant payments/reimbursements.

• Prepared drafts of accurate and timely financial reports conducts basic grant research and analysis to support the Grants team.

• Prepares daft versions of monthly quarterly and annual financial reports in accordance with grant guidelines and established schedules.

• Meets with Program Directors to ensure proper tracking and adherence to budgets as they relate to financial statements.

• Helps to ensure that reports are accurate and expenses are coded to the correct grant/contract that documentation is adequate and all fiscal and grant guidelines are met.

• Prepares and submits timely Agency requests for reimbursement to assure optimum level of cash is available.

• Responds to inquiries from funders and staff by email via Teams in person and over the phone.

• Assists auditors with obtaining documentation and answering questions.

• Supports the Grants Specialists in preparation of the annual budget for all grants. Recommends periodic budget projections to assure budget limitations are adhered to.

• Establishes and maintains cooperative relationships with both internal colleagues and external agency contacts.

• Continuous professional development in the areas of grants management financial record keeping and accounting principles and practices.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.
• Stays highly organized with a regular follow-up routine to satisfy competing schedules and deadlines.

WORK ENVIRONMENT

• Indoor office work environment with frequent interruptions and demands.
• Working with coworkers/clients over the phone and in-person.
• Occasional noise and distractions in work spaces.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender expression age veterans and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process or reasonable accommodations to perform the essential duties of the position please notify a member of our team at .

Child Care Division Central Background Registration and pre-employment drug screening is required.

Required Experience:

IC