Oliver Wyman - Administrative Assistant- Mexico City

Company:

Description:

Description:

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries Oliver Wyman combines deep industry knowledge with specialized expertise in strategy operations risk management and organization transformation. Over 7000 professionals help clients optimize their business improve their operations and risk profile and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wymans thought leadership is evident in our agenda-setting books white papers research reports and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

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Job Overview:

*PLEASE SUBMIT CVs IN ENGLISH*

* THIS IS A HYBRID ROLE THAT REQUIRES A PRESENCE IN THE OFFICE 2 DAYS PER WEEK. THERE IS NO OPTION TO BE FULLY REMOTE.*

Key Responsibilities

• Successfully and consistently complete a variety of administrative skills for your core clients

• Collaborate with other AAs/EAs to ensure fluid and flawless execution of duties that require teaming with others

• Basic calendar management including accepting and declining meetings addressing calendar conflicts identify and reserve meeting space regular review of scheduled meetings to ensure logistics are accurate and no back-to-back dial-ins are scheduled

• Other administrative duties including booking business travel organizing video conferences processing expense reports timesheets vendor invoices CRM contact data entry and updates coordinate internal and external events

• Responsive to internal and external client needs

• Deliver a positive service experience to clients and work to build and maintain trusted relationships

• Single point of contact for core administrative needs

• Liaise with other support departments (DTP Finance IT HC etc.)

• Perform other related duties as required by management

Team Support

• Provide coverage for AAs who are out of the office to ensure seamless support to Principals

• Provide training and support to new team members

• Participate in team meetings and projects with an eye to improving processes and the overall performance of the Executive Assistant team

Experience Required:

• Bachelors degree preferred

• At least 3 years of administrative hospitality or customer service experience or other transferable skills

• Experience in financial services management consultancy and/or a professional services environment a plus

• English fluency a must

Technical Skills:

• Proficiency working with Microsoft Office Suite

• Basic knowledge of CRM (Microsoft Dynamics) a plus but not necessary

Skills and Attributes:

• Good judgement

• Ownership mentality

• Empathetic courteous positive demeanor

• Strong organizational skills with demonstrated ability to prioritize and multiple task

• Ability to work in fast-paced environment and be detail-oriented

• Resourceful and proactive

• Strong problem-solving skills and decision-making capabilities

• Superior written and verbal communication skills

• Good time-management skills

• Team player who is able to work with different personalities and working styles.