Assistant Producer [59 Studio]

ABOUT THE COMPANY

About 59
59 is a multi award-winning studio based in London and New York and is part of Journey - world leaders in Multidimensional Design. We conceive design and deliver ambitious large-scale story-driven artworks stage shows and immersive experiences for live audiences grounded by a deeply interdisciplinary process incorporating architecture animation video light sound music and technical design.

We work in partnership with some of the worlds most prestigious and ambitious clients and with best-in-class partners globally across industries to build and deliver our projects. Current commissions include artworks placemaking installations temporary and permanent buildings stage shows ceremonies and events.

• Multi-year collaborative projects with Heatherwick Studio and Foster Partners.
• The video design and visual effects for Stranger Things: The First Shadow in the West End and on Broadway with SFP and Netflix.
• The writing direction design and animation of immersive shows for our flagship immersive venue and joint venture Lightroom. Following recent collaborations with David Hockney Bigger & Closer (Not Smaller and Further Away) with Tom Hanks The Moonwalkers and a new collaboration with Vogue and Anna Wintour Inventing the Runway will open in October 2024 with many more to follow.
• Amongst many others

Focused collaboration rigorous conceptual development and sensitivities to sustainability and cultural relevance are all hallmarks of our unique approach.

OVERALL PURPOSE OF THE JOB

This role is an Assistant Producer supporting busy project teams across a range of fundamental tasks and responsibilities that enables the teams work to be more effective and leads to our ambitious design projects to be realised.

This role will suit someone with previous experience as a Producer Project Manager or Administrator who is enthusiastic about organisation detail and adapting their work to creative processes and environments. You will be the foundation of the department acting as an entirely reliable resource and support for the team.

Contract type: Permanent

Salary: dependent on experience

Reports to: Head of Producing

Key relationships: Project Directors Design Directors Creative Directors Producers Business Development leads Head of Studio Communications and across all areas of the business.

Place of work: 59s Studio London with hybrid working enabled

KEY RESPONSIBILITIES

Key responsibilities will include but are not limited to:

Producing & Project Management

• Scheduling project meetings supporting the Producers & Project Managers with diary management and taking minutes when required.
• Travel and accommodation booking for all team travel.
• Processing of relevant visas for project teams in all territories.
• Creating and distributing schedules and itineraries as required.
• Assisting Producers on projects as required including attending on-site during tech periods as necessary.
• Updating 59 Project databases and softwares with updated project information.
• Working with the Business Development Coordinator and wider Business Development team to put together the essential information for the creation of new business documents e.g. tenders and pitches.
• Availability checking & requesting contract information for project freelancers for required roles on projects (e.g. programmers lighting designers sound designers etc.).
• Working with the HR team to provide NDAs and Contracts to relevant freelancers and suppliers.
• Assistance in third party licensing.
• Assisting with the organisation of shoots for both content creation and behind the scenes filming as required.
• Project related research for the project team as required.
• Working with the Producers & Project Managers to ensure Sustainability and Universal Design are actively addressed on projects.

Communications

• Working with the Content & Communications Manager to upload and broadcast new project information for example across the 59 and Journey websites and social media.
• Assisting the Producers & Project Managers with final project documentation for both external and internal use in collaboration with 59s Content & Communications Manager.

General

• Deputising for the Producers & Project Managers as required.
• Provide basic catering for meetings as required.
• Acting as one of the companys health & safety and Fire Warden representatives.
• Undertake other work as reasonably required by the company.
  
  

PERSON SPECIFICATION

Essential Skills

• Approximately 1 year experience as an administrator project manager or producer
• Ability to interact with a wide range of people and excellent interpersonal skills
• Experience working in a fast-based environment and ability to work under pressure and to tight deadlines
• An aptitude and/or understanding of creative processes and projects and specialist craft
• An interest in working to the highest possible standards
• Knowledge of or interest in producing in different industries and geographical territories
• Experience of complex travel arrangements and visa processes either personal or professional
• Experience in budgeting and effective financial management
• An interest in and willingness to travel globally
• A willingness to work during the hours of our industries for example on weekends and evenings as required (59 x Journey operates a Time Off in Lieu policy)
• A commitment to championing representation and inclusion at every level

Desirable Skills

• Experience in sales of projects and negotiating with a range of clients
• Language skills
• Existing network of relationships with commissioning organisations and potential clients
• Experience of contributing to company-wide work across Sustainability and/or Universal Design and audience access
  
  

KEY DATES & DEADLINES

Recruitment Information Webinar: Friday 12th September 1.15-2.00pm this is the link for the webinar here.
The webinar will be recorded and if you would like this resource to help inform your application please see the How to Apply section below or see the link here: Video Recording / Recording Transcript document

Application Deadline: Monday 29th September 10am

Interviews:
Round 1 - Thursday 2nd October 10am-5pm
Round 2 - Wednesday 8th October 10am-1pm

(If you are unable to make the scheduled dates please let us know within the content of your cover letter)

The interview panel will include members of 59s Producing & Project Management team & the Director of People they may be joined by colleagues from other departments across the two rounds of interview.

Our interviews are built as two way conversations to better understand each others work and aspirations and may include a task to better understand the candidates process. We operate equal opportunity interviews and typically share the opening interview questions in advance with candidates. Interviews are held in-person at our London Studio in order for candidates to meet some of the team however they can be arranged online if there are geographical considerations.

HOW TO APPLY

Please submit a comprehensive CV/Resume as well as either a Cover Letter (maximum two A4 sides)or up to three minutes of audio (instructions in the application section) describing your suitability for the position and how your skills and experience match the person specification. Please find the upload fields at the bottom of this page. We do not accept applications by any other method.

Applicants should provide contact details for two references. We will seek your permission before making direct contact with any referees.

All applicants must be eligible to work within the UK.

As mentioned above we will be holding an information webinar for this role and a recording of the webinar will be available (please see the links now added here:Video Recording / Recording Transcript document). If beyond that resource you would like a brief call with our team to discuss specific queries you have about the opportunity please email (ccing ).

59s RECRUITMENT APPROACH

At 59 we carefully consider how we meet new people through our recruitment and how a process like this can instil breadth and diversity in our projects teams. Our work is cross-cultural and we collaborate globally so we know diversity in our teams undoubtedly strengthens our portfolio and our work. We dedicate time and resources to creating a creative working environment where everyone feels valued and respected.

If you feel that you do not see yourself represented either in the creative industries or in this particular professional area because of any part of your identity that makes you special we would especially like to hear from you.

Under the Equality Act 2010 a disabled person is someone who has or has had in the past a physical or mental impairment which has a substantial and long-term adverse effect on that persons ability to carry out standard day-to-day activities.

As an inclusive organisation we actively encourage applications from people who consider themselves to have a disability falling within that broad definition. We will guarantee an interview for applicants living with a disability provided they meet the essential criteria. Where relevant this should be indicated on your equal opportunities form which will be anonymised and attached to your redacted application.

We have made steps to remove barriers to our workplace. If it is helpful or reassuring to discuss your access needs ahead of applying so you can gauge if this is an accessible place for you to work please get in touch with our People & Studio/Ops team at

Acknowledging the resources that go into attending interviews we are very happy to reimburse expenses for extensive travel incurred through travelling to/from your interview with us.

About Journey: