Office Manager
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Cognite
Embark on a transformative journey with Cognite a global SaaS forerunner in leveraging AI and data to unravel complex business challenges through our cutting-edge offerings including Cognite Atlas AI an industrial agent workbench and the Cognite Data Fusion (CDF) platform. We were awarded the 2022 Technology Innovation Leader for Global Digital Industrial Platforms & Cognite was recognized as 2024 Microsoft Energy and Resources Partner of the the realm of industrial digital transformation we stand at the forefront reshaping the future of Oil & Gas Chemicals Pharma and other Manufacturing and Energy sectors. Join us in this venture where AI and data meet ingenuity and together we forge the path to a smarter more connected industrial future.
Learn more about Cognite here
Our values
Impact: Cogniters strive to make an impact in all that they do. We are result-oriented always asking ourselves.
Ownership: Cogniters embrace a culture of ownership. We go beyond our comfort zones to contribute to the greater good fostering inclusivity and sharing responsibilities for challenges and success.
Relentless: Cogniters are relentless in their pursuit of innovation. We are determined and deliverable (never ruthless or reckless) facing challenges head-on and viewing setbacks as opportunities for growth.
The Role
Cognite is looking for a proactive highly organized and approachable Receptionist & Office Manager to lead daily operations and serve as the primary front office representative in our Phoenix office. This role is central to creating a welcoming efficient and dynamic workplace experience while helping to strengthen and uphold Cognites culture at the local level.
This is a full-time onsite role requiring a consistent presence in the Phoenix office.
Responsibilities
- Manage employee access to offices parking gym and security systems ensuring compliance with safety and audit requirements
- Act as the primary liaison with building management and facility service providers including maintenance cleaning and security
- Oversee vendor and delivery workflows procurement of office supplies and equipment and maintain accurate inventory
- Plan and manage office space utilization to support productivity growth and employee well-being
- Coordinate reception and front-of-house services in Phoenix greeting guests managing mail and deliveries and maintaining common areas
- Support meetings and events with catering logistics and workspace preparation including new hire onboarding setup and office orientation
- Serve as Customer Experience Center Coordinator managing scheduling logistics and on-site support
- Implement workplace health and safety initiatives provide training and ensure compliance with safety requirements
- Organize cultural and social events such as holiday parties team-building events and team celebrations
What We Are Looking For
- Bring 3 years of experience in office management reception or administrative support with a track record of keeping operations running smoothly
- Known for clear warm communication that builds strong relationships with employees visitors and vendors while maintaining a service-first mindset
- Skilled at collaborating across teams and with external stakeholders to ensure alignment and positive outcomes
- Highly organized and detail-oriented with the ability to anticipate needs and solve problems before they arise
- Comfortable taking ownership and working independently while also thriving in a team environment
- Thrive in fast-paced dynamic settings and enjoy creating structure in the middle of change
- Capable of balancing multiple tasks and vendors simultaneously while keeping timelines and standards on track
- Proficient in Microsoft Office GSuite Teams Zoom Slack and other workplace tools that support seamless communication and workflows
Dont meet every single requirement Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse inclusive and authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.
A snapshot of our many perks and benefits as a Cogniter
* Competitive compensation
* 401(k) with employer matching
* Competitive health dental vision & disability coverages for employees and all dependents
* Unlimited PTO
* Paid Parental Leave Program
* Employee Stock Purchase Program (ESPP)
* Employee Referral Program
* Join a team of 60 different nationalities with Diversity Equality and Inclusion (DEI) in focus .
* A highly modern and fun working environment with sublime culture across the organization follow us on Instagram @cognitedata to know more
* Opportunity to work with and learn from some of the best people on some of the most ambitious projects found anywhere across industries
* Join our HUB to be part of the conversation directly with Cogniters and our partners.
* Paid mobile phone and WiFI
Why choose Cognite
* Join us in making a real and lasting impact in one of the most exciting and fastest-growing new software companies in the world.
* We have repeatedly demonstrated that digital transformation when anchored on strong DataOps drivesbusiness value and sustainabilityfor clients and allows front-line workers as well as domain experts to make better decisions every single day.
Apply today!
If youre excited about the opportunity to work at Cognite and make a difference in the tech industry we encourage you to apply today! We welcome candidates of all backgrounds and identities to join our team.
We encourage you to follow us onCognite LinkedIn; we post all our openings there.
Equal Opportunity
Cognite is committed to creating a diverse and inclusive environment at work and is proud to be an equal opportunity employer. All qualified applicants will receive the same level of consideration for employment; everyone we hire will receive the same level of consideration for training compensation and promotion.
We ask for gender as part of our application because we want to ensure equal assessment in the recruitment process. Your answer will help us reach this commitment! However the question about gender is optional and your choice not to answer will not affect the assessment of your application in any way.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Cognition is what drives human progress. Understanding the meaning of the data our minds process every second is one of our brain's most powerful functions. At Cognitev we try to bring this to machines using the power of Artificial Intelligence. The application of this science is limi ... View more
