Administrative Program Coordinator - Executive Director's Office

Were searching for a highly experienced administrative professional to provide direct administrative support to the Executive Director and coordinate the administrative functions of the Executive Directors Office. This is accomplished by delivering complex administrative assistance to the Executive Director and the Executive Directors Office Team; participating in the departments program development and implementation; and providing administrative support to the Executive Board Regional Councils and/or Advisory Committees. Other duties may include supervising administrative staff in the completion of secretarial clerical and customer service duties.

Responsibilities include but are not limited to:

• Delivers complex administrative assistance to the Executive Director and Office Team by composing various types of correspondences; reviewing materials for outside agency peer review panels; representing the manager at meetings; organizing and maintaining work files including confidential information; and serving as liaison with other departments and outside agencies.

• Calendar Management: Oversee the Executive Directors calendar including scheduling and coordinating meetings events and personal appointments. Troubleshoot conflicts and ensure effective time management.

• Meeting Preparation and Support: Arrange on-site meetings prepare agendas distribute required documents and coordinate follow-up actions. Take accurate meeting notes as needed.

• Participates in the Departments program development and implementation by planning implementing and participating in various training programs.

• Developing monthly staff meeting agendas; notifying and advising staff of departmental or agency policies procedures and regulations.

• Developing and editing documents and publications; addressing concerns from callers and visitors; compiling and maintaining databases. May also coordinate the development of information for federal certification reviews.

• Provides administrative support to Executive Board Regional Councils and/or Advisory Committees by drafting correspondences speeches resolutions and presentation materials; attending meetings; addressing questions and concerns from members; following up Committee action items; monitoring Committee appointments; assisting in bylaw revisions.

• Serving as a liaison between the department/agency and Committee members.

• Board Support: Collaborates with directors to prepare materials for Board meetings maintain accurate meeting notes and coordinate off-cycle meetings as needed.

• Travel Coordination: Arrange all aspects of travel including accommodations transportation and meals.

Desired Skills:

• Customer Service Orientation - professional and courteous when dealing with internal and external stakeholders.

• Exceptional written and verbal communication skills

• Proficiency in MicrosoftOffice Software

• Extremely organized and detail-oriented with the ability to manage multiple projects and quickly react to changing business needs while meeting firm deadlines

• Ability to be a good team player with a collaborative approach

• Strong communication skills to articulate persuasively and clearly about the organizations mission value and initiatives

Required Education & Experience:

Bachelors degree in communications business or related field and a minimum of 3 years of related work experience.

Preferred Experience:

• Experience providing executive leadership administrative support.

FLSA: Exempt

Compensation:

$63658.79 $85939.37- depending on experience skills and qualifications

Benefits:

• Health- We provide an outstanding package of health and life benefits for employees with coverage availablefor their families. We offer medical dental and vision coverage as well as basic and optional life long term disabilityand flexible spending accounts. Our Full-Time employee health coverage is paid for 100%.

• Retirement- Full Time employees participate in the (401a) Retirement Plan by payroll deduction with employer match at 12%.

• Work-Life Balance- At NCTCOG we want you to achieve a balance between your work and your home life. Youll receive vacation days holidays and personal days to use as you choose.

• Professional Development- We view employees as our most valuable resource and promote the professional development of each individual. At NCTCOG employees receive the support and resources to reach their full potential. Opportunities includetuition reimbursement and paid membership in professional organizations.

Equal Employment Opportunity Employer:
NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability veteran status and other classifications covered under federal state or local laws. Auxiliary aids and services are available upon request to individuals with disabilities.

Background Check & Drug Testing:
All selected candidates must undergo a pre-employment background check and drug screening. Background checks include national criminal background check employment history motor vehicle record check social security verification education verification and other elements as needed. NCTCOG is committed to a safe and drug free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping NCTCOG safe and drug order to receive an offer of employment from NCTCOG selected candidates must successfully pass the pre-employment background check and drug screening.

E-Verify:
The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employees authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Job postings are kept open for a minimum of 10 calendar days and may close anytime thereafter at the discretion of the hiring manager.