Operations Coordinator
Operations Coordinator
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Job Description
CAIR San Francisco Bay Area is seeking a detail-oriented and mission-driven candidate for its Operations Coordinator position. This role will serve as the first point of contact at our Santa Clara office while also supporting the organizations internal systems in finance HR IT and facilities. The ideal candidate will bring experience in office operations vendor coordination and HR/finance support and will thrive in a fast-paced mission-driven nonprofit environment.
Title: Operations Coordinator
Location: Based in CAIRs Santa Clara -person five days per week
Schedule Type: Part-time (Non-Exempt). This is a fixed schedule of 8:00am12:00pm Monday through Friday and daily attendance during these hours is . Occasional evenings and weekends may also be
Job Term: This is a one-year position with the potential for renewal dependent on performance and funding
Reporting Relationships: Reports to the Operations Manager
Work Authorization: Must be authorized to work in the United States
Duties & Responsibilities
Office & Facilities
- Serve as the first point of contact for visitors as well as phone and email inquiries
- Ensure building reception and shared spaces are maintained clean and aligned with office protocols
- Assist with property management office maintenance and supply orders
- Take initiative to address day-to-day facilities needs including coordinating repairs managing supply orders and stepping in to ensure the office environment remains clean safe and functional
- Assist with vendor relationships contracts and purchasing obtaining executive signatures as needed
Human Resources Support
- Support recruitment efforts by posting jobs screening resumes and scheduling interviews
- Ensure employment law postings are current and visible in the office
Information Technology
- Provide basic troubleshooting support to staff and coordinate with IT vendors
- Ensure systems are functional and staff have timely support for tech needs
Employee Engagement & Culture
- Support employee recognition initiatives and team-building activities
- Help implement standards that foster professionalism inclusion and well-being
All CAIR staff are required to assist in general duties such as answering phones weekly outreach and other office tasks.
Required Qualifications
- At least two years of professional experience in operations or a related role
- Strong organizational and time management skills with attention to detail
- Consistent punctuality and reliability
- Effective verbal and written communication skills
- Proven ability to exercise discretion maintain confidentiality and set appropriate professional boundaries
- Flexibility and willingness to take on both routine and unexpected tasks including facilities and office management needs
- Proficiency with Microsoft Office Suite Outlook SharePoint and Adobe
- Ability to work in a fast-paced multicultural environment
- Valid drivers license vehicle and ability to travel throughout the Bay Area
- Deep commitment to CAIR-SFBAs mission to defend civil rights and build community power
Preferred Qualifications
- Prior experience as an operations coordinator or receptionist
- Nonprofit work experience especially in community-based or faith-based settings
- Proficiency in a second language such as Arabic Farsi/Dari Urdu or Spanish
Compensation
- Compensation in the range of 30.98 $32 per hour commensurate with experience
- 5 sick days per calendar year
- 3% retirement matching contribution
- 12 paid holidays
To Apply: Please submit (1) a cover letter discussing your interest in the position (2) your resume and (3) the names and contact information of three references.
CAIR-CA is an equal-opportunity employer and adheres to all federal state and local laws prohibiting employment discrimination.
Required Experience:
IC
Employment Type
Part-Time
