Project Coordinator
Project Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
In order to guard against Phishing Scams please see bottom of Job Description. No outside recruiters/headhunters.
We are seeking a detail-oriented and proactive Project Coordinator to join our growing healthcare marketing agency. This role is ideal for someone with 12 years of experience in a marketing agency environment who thrives in a fast-paced collaborative setting. The Project Coordinator will play a key role in supporting project teams ensuring deadlines are met and maintaining clear communication across departments.
Responsibilities
- Assist with trafficking projects through internal review and quality assurance processes.
- Support Project Managers in the day-to-day coordination of healthcare marketing campaigns and deliverables.
- Assist Account Managers with MLR review submission process by tracking review cycles and proactively following up to keep submissions on schedule.
- Collaborate with cross-functional teams (creative strategy medical digital and account management) to ensure alignment on priorities and deliverables.
- Coordinate timelines asset delivery and administrative needs with vendors and internal teams with the guidance of Project Managers.
- Identify potential risks or delays and escalate appropriately to Project Managers.
- Ensure project documentation is accurately completed and archived.
- Compile and distribute meeting notes
- Ensure project templates trackers and SOPs are consistently used and updated across all teams.
- Assist project managers with project timelines budgets and resources ensuring projects stay on schedule and within scope.
Qualifications
- Bachelors degree in Marketing Communications Advertising or a related field.
- 12 years of professional experience in an advertising agency (pharmaceutical or healthcare experience a plus).
- Strong organizational and multitasking skills with excellent attention to detail.
- Ability to work in a deadline-driven environment while managing multiple projects simultaneously.
- Proficiency with project management tools (e.g. Workamjig or similar)
- Excellent written and verbal communication skills.
- Team-oriented with a proactive and solutions-focused mindset.
Our Recruitment Process
- Once you apply to one of VUES Open positions either via our Web sites Career section or via you will be able to upload your resume to our Applicant Tracking portal via BambooHR.
- After you submit your resume through this portal you will receive an email back stating that we received your resume and that someone from VUE Health will be getting back to you if there is interest. Once a job is closed or filled you will be notified as well.
- Unfortunately there are many fraudulent phishing scams affecting companies like ours.
Please know:
- We will NEVER ask you to download DISCORD for an interview or any other application other than Zoom or Microsoft Teams.
- We will NEVER ask you to supply your banking information for payments during the interview process
- We will NEVER contact you with an email address with anything other than the domain @ else is NOT an authentic exampleis NOT an authentic email and is FRAUDULENT.
- We will always conduct an interview with a real representative from VUE Health with a real phone number and real @ email address.
Required Experience:
IC
Employment Type
Full-Time
