Project Manager, Recruiting Operations
Project Manager, Recruiting Operations
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USD 190000 - 240000
1 Vacancy
Job Description
About the Team
OpenAIs Recruiting Operations (RecOps) team designs and runs the systems that make recruiting seamless data-driven and scalable. We partner with Recruiters Sourcers Coordinators and Recruiting Leads to ensure hiring is both efficient and high-quality enabling the company to grow with world-class talent.
This Project Manager role is unique: you will be embedded directly with our Recruiting Leads acting as the connective tissue between RecOps and frontline recruiting leadership. Youll bring structure visibility and operational excellence to initiatives that span both recruiting and operations ensuring RecOps priorities are tightly aligned with the needs of our Leads.
Youll be one of two Project Managers in RecOps: your focus will be supporting Recruiting Leads directly while your counterpart PM drives structure and coordination across the broader recruiting org.
About the Role
As a Project Manager within Recruiting Operations youll oversee high-priority initiatives for Recruiting Leads serving as the day-to-day driver for their projects. Youll own project plans milestone tracking and risk management while surfacing updates and blockers to both RecOps and recruiting leadership.
Your role is a mix of project execution (running trackers timelines calendars and updates) strategic alignment (ensuring Lead priorities are connected to RecOps) and stakeholder management (keeping Recruiting Leads RecOps Enablement and cross-functional partners coordinated).
This role is based in San Francisco CA following a hybrid work model of three days in the office per week. We offer relocation assistance to new employees.
In This Role You Will
Embed with Recruiting Leads
Serve as the dedicated RecOps partner for Leads ensuring their hiring priorities are translated into structured project plans.Coordinate Cross-Functional Recruiting Projects
Drive execution of initiatives that span RecOps Recruiting Leads Finance/StratFin and People Ops. Lead kick-offs checkpoints and retrospectives.Maintain Project Trackers Milestones & Calendars
Keep timelines deliverables and dependencies on track; proactively flag risks bottlenecks or resourcing needs. Manage RecOps calendars to align project timelines with tool rollouts ensuring smooth coordination across the team.Partner with Enablement
Work with the Enablement team to plan trainings and rollout support ensuring new tools and processes are effectively adopted by recruiters sourcers and coordinators.Support Team Organization
Assist Recruiting Leads in organizing their teams projects and priorities helping them structure initiatives in alignment with RecOps practices.Bridge RecOps & Recruiting Leadership
Surface updates blockers and decision points to RecOps PMs and Recruiting leadership ensuring alignment and visibility.Provide Reporting & Insights
Deliver weekly progress updates for RecOps and Leads leveraging data from Ashby Airtable and Snowflake in partnership with RecOps analytics.Support Continuous Improvement
Identify opportunities to streamline workflows and improve efficiency; recommend process enhancements or pilot small improvements.
Were Looking for a Blend of
Project Management Execution
5 - 7 years managing recruiting HR or cross-functional operational projects.Strong Communication & Stakeholder Skills
Skilled at building trust with stakeholders driving clarity and ensuring follow-through across technical and non-technical partners.Organizational Discipline
Adept at running multiple project plans managing calendars maintaining documentation and ensuring accountability.Data Oriented & Tool Fluent
Experience with ATS/CRM systems (Ashby preferred) Airtable and collaboration tools (Slack Docs). Comfortable using data to inform decisions.Adaptability & Problem-Solving
Thrive in a fast-paced environment where priorities shift quickly; proactive in surfacing issues and unblocking progress.Team Orientation
Excited to collaborate with fellow PMs RecOps Specialists Enablement partners and Recruiting Leads in service of shared goals.
Why Youll Love This Role
Connective Tissue: Youll be the go-to partner for Recruiting Leads driving execution of their most critical initiatives.
Collaboration at Scale: Work at the intersection of RecOps recruiting leadership Enablement and cross-functional partners.
Professional Growth: Learn directly from experienced PMs while building your own portfolio of projects.
Mission Alignment: Help OpenAI hire the world-class team required to responsibly advance AI.
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core and to achieve our mission we must encompass and value the many different perspectives voices and experiences that form the full spectrum of humanity.
We are an equal opportunity employer and we do not discriminate on the basis of race religion color national origin sex sexual orientation age veteran status disability genetic information or other applicable legally protected characteristic.
For additional information please see OpenAIs Affirmative Action and Equal Employment Opportunity Policy Statement.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law including the San Francisco Fair Chance Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct adverse and negative relationship with the following job duties potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary confidential and non-public addition job duties require access to secure and protected information technology systems and related data security obligations.
To notify OpenAI that you believe this job posting is non-compliant please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.
We are committed to providing reasonable accommodations to applicants with disabilities and requests can be made via this link.
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At OpenAI we believe artificial intelligence has the potential to help people solve immense global challenges and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
Required Experience:
IC
Employment Type
Full-Time
