Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
The Opportunity:
Avantor is seeking an experienced Executive Assistant to be responsible for a wide variety of administrative duties in support of the Global Communications & Brand team and Legal this role you will be tasked with reception arranging travel plans managing expense reports meeting minute-taking and distribution scheduling appointments providing purchasing and payroll support and drafting both internal and external correspondence. The Executive Assistant must be adept at scheduling a high volume of meetings managing conflicting schedules and liaising with other members of the Executive and Senior Management teams.
This role will be onsite at our corporate office in Radnor PA.
What were looking for
Education: Bachelors degree preferred.
Experience: Minimum 3 years of related experience
Excellent time management skills and the ability to prioritize work
Advanced-level Microsoft Outlook Word Excel and PowerPoint proficiency
Experience creating high-quality presentations utilizing PowerPoint and complex reports using Excel is strongly preferred
Strong written and verbal communication skills required
Proven ability to work in a fast-paced results-oriented team environment
Strong organization skills and the ability to prioritize multiple tasks
Ability to take initiative follow-through on requests until completion and utilize a keen attention to detail
Must be comfortable with ambiguity and be resourceful enough to find solutions on your own
Attention to details and analytical thinking
Problem-solving and decision making
Proactivity and self-direction
Previous experience working with budgets is strongly preferred
Must have flexibility to adjust work hours/schedule to meet business needs
How you will thrive and create an impact
Youll respond tactfully and promptly to inquiries and problems within your scope of established authority; handle confidential information; serve as the central contact for general department information; and coordinate a full range of meeting event and travel arrangements.
This opportunity also involves utilizing your computer skills to create high quality graphic and text PowerPoint presentations often under tight time frames.
Youll prepare special reports requiring the selection of relevant information from a variety of sources incorporating that information into complex Excel spreadsheets. You may also be required to maintain ongoing reports or databases department websites shared drives and SharePoint sites.
Manage executives calendars so that time allocation is appropriately focused on key company and departmental priorities.
Prepare executives daily and weekly schedules including all required preparatory materials.
Facilitate meetings and events by planning agendas reports and formulating follow-up minutes & action plans.
Coordinate schedules with Executive Team and their Administrative Assistants as well as with other Leaders Administrative Assistants.
Support executives in building profile and relationships across the company and with key external stakeholders.
Handle confidential matters appropriately and with complete discretion.
Additional duties include preparing and reconciling T&E expenses processing invoices in a timely manner managing Executive travel as business needs dictate and tracking compliance-related initiatives.
Other administrative tasks such as managing distribution lists rosters organizing team events lunch meetings preparing materials/supplies for leadership training courses.
Pre-onboarding support: Access card key office supplies coordinate with IT department on all office equipment for the new employees.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.
Why Avantor
Dare to go further in your career. Join our global team of 14000 associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
The work we do changes peoples lives for the better. It brings new patient treatments and therapies to market giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his moms voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents learn new skills and grow your career at Avantor.
We are committed to helping you on this journey through our diverse equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!
EEO Statement:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex gender identity sexual orientation race color religious creed national origin physical or mental disability protected Veteran status or any other characteristic protected by federal state/province or local law.
If you need a reasonable accommodation for any part of the employment process please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
For more information about equal employment opportunity protections please view the Know Your Rights poster.
3rd Party Non-Solicitation Policy:
By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor or by failing to comply with the Avantor recruitment process you forfeit any fee on the submitted candidates regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.
Employment Type
Full-Time
