Accounts Payable Clerk
Accounts Payable Clerk
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$ 18 - 20
1 Vacancy
Job Description
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting department. This entry-level position is ideal for someone looking to begin their career in accounting and finance . The AP Clerk will be responsible for supporting daily accounts payable operations managing vendor relationships and ensuring accurate financial record-keeping.
Compensation and Benefit Information:
- $18-$20/hour (additional compensation based on experience)
- Non-exempt
- Comprehensive healthcare benefits (medical dental and vision)
- 401(k) with company match after 1 year
- Tenured paid time off
- Flexible spending account options
- Company-paid life insurance coverage
Key Responsibilities:
Daily Tasks
- Invoice Processing: Enter invoices into our accounting system with accuracy and attention to detail
- Credit Card Management: Monitor and ensure receipt compliance for credit card transactions and proper coding
- Reimbursement Processing: Handle employee reimbursements and initiate budget transfers as needed
- Mail Processing: Sort and process incoming mail including vendor invoices and correspondence
- Bank Operations: Process pending checks and deposit checks in Chase banking system
- Email Correspondence: Respond to vendor and internal inquiries regarding accounts payable matters
Weekly Tasks
- Budget Management: Maintain and update budget spreadsheets
- New Vendor Setup: Create new vendor profiles and collect required W-9 documentation
- Patient Refunds: Process patient refunds accurately and timely
- System Synchronization: Review and sync system data to our accounting software
- AP Reconciliation: Perform accounts payable reconciliations to ensure accuracy and prevent duplicate entries
Monthly Tasks
- Budget Reporting: Prepare and send monthly budget statements to relevant departments
- Rent Payments: Process monthly rent and facility payments
Qualifications:
Required:
- High school diploma or equivalent
- Basic understanding of accounting principles
- Proficiency in Microsoft Excel and general computer skills
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to handle confidential information with discretion
- Strong written and verbal communication skills
Preferred:
- Currently pursuing a degree in Accounting Finance or a related field or equivalent relevant experience
- Familiarity with accounting software (Sage & Ramp experience a plus)
- Experience with banking systems and electronic payments
Skills and Competencies:
- Analytical Skills: Ability to review and reconcile financial data
- Communication: Professional email and phone correspondence with vendors and colleagues
- Technology: Comfortable learning new software systems and databases
- Problem-solving: Identify discrepancies and work to resolve issues promptly
- Teamwork: Collaborate effectively with the accounting team and other departments
- Growth Mindset: Eagerness to learn new processes expand skill set and take on additional responsibilities
Working Conditions/Hour:
- Monday - Friday: 8:00 am - 5:00 pm
- Central East Clinic: 2233 Academy Pl Suit 200 Colorado Springs CO 80909
- Full-time position with standard business hours
- Office environment with a computer workstation
- Occasional interaction with vendors via phone and email
- May require occasional overtime during month-end closing periods
Growth Opportunities:
This position offers excellent opportunities for career advancement within our accounting department. The AP Clerk will gain valuable experience in:
- Financial systems and processes
- Vendor management
- Budget analysis and reporting
- Internal controls and compliance
Reporting Structure
This position reports to the Accounting Manager and works closely with the Accounting Associate and other finance team members.
Employment Type
Hourly
