Associate Office Manager - Part Time

The Associate Office Manager provides a wide variety of professional and office administrative support to team members to ensure the efficient and effective functioning of the business unit office. This person has a strong ability to work independently and make decisions. This is a part-time role working 16 hours per week.

What Youll Do

General Office Administration: Provide routine administrative support to ensure that business unit operations are maintained in an effective up-to-date and accurate manner

• Responds to routine inquiries

• Receives daily mail and deliveries; opens sorts and distributes department mail and other materials

• Maintains records for expense reports and other documents

• Maintains office files and orders office supplies; coordinates repairs to office equipment

• Maintains temporary badges for guests vendors and employees

• Ensures all guests and vendors are greeted recorded into the visitors log and have signed a non-disclosure agreement

• Liaison between Workvia offices

Food and Beverage Management: Oversee and ensure that food and beverage options are available to employees in a clean and friendly environment throughout the workday

• Purchases or coordinates with vendors for the delivery and service of a variety of food and beverage items.

• Ensures that the food and beverage area remains well-stocked throughout the work day

• Ensures that the kitchen and employee break area are clean and meet appropriate health requirements

• Helps plan and coordinate catered company events and meetings

Facilities Planning and Maintenance: Provide support to management and employees to ensure they have the resources needed for the efficient operation of the office.

• Plans and executes team and facility moves

• Manages coordination of daily facility operations; coordinates building maintenance and repairs

• Manages vendor relationships and contracts in conjunction with the Sourcing & Procurement team.

• Custodial supervision: oversees the cleanliness and maintenance of the office.

Ensures Physical Company Security: Responsible for ensuring that physical company security protocols are being met at all times

• Work in tandem with the Business Technology team to ensure security and IT needs are met

Special Projects: Collaborate with the EMEA Office Operations Manager on various assignments and special projects as requested.

What Youll Need

Preferred Qualifications

• Prior experience in office management or a similar administrative role is a plus

• Proven planning organisation and time management skills to establish priorities and maintain productivity despite numerous interruptions

• Fluency in English - ability to communicate with vendors in Danish is a plus

• Excellent interpersonal communication skills (written verbal and listening) with demonstrated ability to interact well throughout the organisation

• Problem analysis and problem-solving skills with strong attention to detail and accuracy

• Ability to work successfully in an ever-changing environment and manage multiple time-sensitive projects while meeting deadlines

• Strong technology and computer skills

• Customer service-oriented skills to properly handle and direct inquiries to appropriate stakeholders

• Proven ability to maintain confidentiality

• Experience using standard office equipment (scanners photocopies etc) and software packages including cloud-based software applications spreadsheets and word processing programs to perform essential tasks efficiently and effectively is required

• Experience creating and organising special projects preferred.

Travel Requirement & Working Conditions

• Minimal travel required

• Reliable internet access is required for any period working remotely and not in a Workiva office

• Flexible and able to adjust work hours according to business needs.

What We Offer You

We can offer you a job in a dynamic and international company with many different customer groups where you will have the opportunity to develop.We are a flexible workplace that values our employees and gives great individual responsibility to each person in the company.

• Dedicated colleagues who take the time to help each other

• An informal and fun but focused work environment

• Lunch and massage arrangement

• Social gatherings

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles ensuring adherence to company policies and regulatory standards.

You can get to know us better at and .