Coordinator, Communications & Legislative Affairs

The Coordinator Communications and Legislative Affairs serves as the operational backbone for two critical divisions of the Aerospace Industries Association (AIA). Reporting through senior directors to the divisions senior vice president and vice president the coordinator supports the strategic and tactical goals of AIAs advocacy and outreach teams key functions of the leading trade association for the American aerospace and defense industry.

The ideal candidate is exceptionally organized discreet collegial and customer service-oriented with excellent communication and writing skills ability to multi-task and attention to detail. They must be able to quickly switch between near - and long-term tasks and balance that against supporting strategic planning and execution demands for each division. Managing complex schedules streamlining day-to-day operations maintaining excellent records and meeting constantly changing deadlines and requirements is essential to the position. Experience on Capitol Hill or in a comparable legislative role and/or in communications or media is a plus.

The median salary for this position is $55000.

Key Responsibilities:

This position will have primary responsibility for operational support of both the Communications and Legislative Affairs division teams including schedule and calendar maintenance expense filing coordinating team meetings engagement with internal/external stakeholders on behalf of each leader division-wide near- and long-term planning activities and other responsibilities as directed by senior leadership.

The coordinator will also support overall division tasks including assisting with council committees and working group actions preparing and disseminating initial drafts of documents for member company distribution and/or AIA leadership preparing policy summaries for AIA leadership and members and collaborating on Association-wide flagship events.

This position is responsible for performing a variety of administrative activities and this capacity the coordinator will be responsible for a wide range of daily and long-term projects.

This role also includes coverage of the reception desk during lunch breaks and other periods of absence ensuring continuous front desk support.

Minimum Requirements:

• Native understanding and extensive work within the Microsoft Office environment (Outlook Word Excel PowerPoint Project SharePoint) is required
• Strong oral and written communications skills (concise timely positive nature)
• Ability to work under time pressure to meet deadlines and capability to quickly flex to changes in addition be flexible where extra hours are needed without always being asked
• A team player attitude with dynamic customer service and proven ability to respond to internal and external requests from all levels of leadership for assistance promptly professionally and effectively
• Ability to independently prioritize multi-task duties and collaborate across addition possesses well-developed interpersonal and time management skills
• Natural desire to take ownership to contribute to the broader team.
• Motivated can-do attitude that contributes to the mission of the organization and the industry
• Ability to handle confidential information with professionalism maturity and trust

Desired Skills/Experience:

• 1-2 years of relevant operational administrative or project management experience a plus
• College or Associates degree or equivalent work experience ideally in a relevant field such as political science public affairs/policy business/economics journalism/communications English preferred
• Interest and experience with Capitol Hill and the legislative landscape and/or a strong background in communications/public relations/public affairs
• Knowledge of the media landscape and an eye for breaking relevant news
• Experience with PhotoShop Canva or other design programs
• Experience conducting and presenting research
• Experience managing to a principal and/or senior leadership
• Passion for the American aerospace and defense industry

To Apply please send the following documents to :

• Resume
• Cover Letter

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace committed to non-discrimination regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity/expression veteran status or any other status protected by applicable law.