Clinic Administrator

Colorado Springs, CO - USA

Monthly Salary: $ 60000 - 65000

Posted on: 05-09-2025

Vacancies: 1 Vacancy

Job Summary

We change lives by delivering outstanding clinical services and expanding access to those who need it most. We understand that to achieve the best outcome we must create an unparalleled environment for the best clinicians in the world and thats what were focused on building day in and day out.

We set the highest standards of performance and work relentlessly hard to achieve our goals. And yes we have fun doing it.

Learn more about our team HERE:

Position Summary: We are seeking a dedicated Clinic Administrator to lead our front office operations specializing in administrative excellence and schedule utilization optimization. This role focuses on maximizing patient care hours supporting therapists in meeting their care expectations and achieving optimal schedule fill. The position reports to the Clinic Manager with a dotted line relationship to the Internal Operations Manager.

Compensation and Benefit Information:

Salary Range: $60000 - $65000
Exempt salaried position
Bonus Opportunities (subject to change)
Billed Hour Targets
% of Therapist Meeting Goal (productivity)
Comprehensive healthcare benefits (medical dental and vision)
401(k) with company match after 1 year
Tenured paid time off
Flexible spending account options
Company-paid life insurance coverage

Ideal Candidate Profile:

Strong operational management experience preferably in a healthcare setting
Excellent organizational and time management skills
Proven ability to manage multiple priorities and deadlines
Strong analytical skills for financial reporting and performance metrics
Outstanding customer service orientation
Experience with staff management and performance development
Technology proficiency and troubleshooting capabilities
Process improvement and project management experience
Excellent communication and collaboration skills

Essential Duties and Responsibilities:

Patient care and scheduling
Managing schedule fill
Supporting therapists in meeting their patient care expectations
Maximizing patient care hours

Daily Operations:

Monitor and report on evaluation reschedule and cancellation rates
Complete End of Day (EOD) reporting for non-documentation issues
Maintain tour readiness standards throughout the facility
Align with the Advisor on EOD Reports and Schedule Audits
Update the Clinic Manager on customer service matters and operational status

Weekly Operations:

Manage Admin Other Duties scheduling coordination
Oversee clinic ordering and supplies management
Participate in productivity consultations with the Advisor
Lead and participate in team meetings

Monthly Operations:

Support financial results analysis and reporting
Conduct a comprehensive financial results review with the Clinic Manager

Ongoing Responsibilities:

Staff Management: Provide on-site Patient Coordinator staff oversight and management
Performance Management: Collaborate on performance reviews and staff development
Customer Service: Ensure an exceptional patient and family experience
Facilities Management: Oversee facility maintenance and vendor contract management
Technology Support: Provide frontline technology troubleshooting and support
Process Improvement: Lead process optimization and operational efficiency projects

Special Projects:

The clinic administrator may be assigned additional special projects as determined by the Clinic Manager and Internal Operations Manager.

Minimum Qualifications (Knowledge Skills and Abilities):

Bachelors degree preferred or equivalent combination of education and experience
2 years of administrative scheduling experience strongly preferred
Healthcare industry experience strongly preferred

Schedule and Location:

Full-time non-exempt 40-hour week
Monday Friday 8:00 am 6:00 pm availability required
Opportunity locations (North to South):
- 17230 Jackson Pkwy Suite 220 Monument CO 80132
- 6190 Barnes Road Colorado Springs CO 80922
- 3625 Citadel Dr. South Colorado Springs CO 80909
- 2233 Academy Pl Suite 200 Colorado Springs CO 80909
- 6436 Hwy 85 - 87 Fountain Colorado 80817 Suite U
- 901 N. Santa Fe Ave Fountain CO 80817

Supervisory Responsibilities:

Supervising the Patient Coordinator at this location

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times

Take a peek inside our clinics!

Equal Employment Opportunity

It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate based on race color religion national origin sex age disability or any other status protected by law or regulation.

Woven Care uses e-Verify to authorize eligibility for employment.

Required Experience:

Unclear Seniority

At Woven Care we are a team with a deep and abiding belief in what were doing: building the best childrens healthcare organization in the world so that every child has access to the care they deserve. We change lives by delivering outstanding clinical services and expanding access to those who need ...