Departmental Assistant - Part-time Project Manager for the Intergroup Dialogue Initiative (IGDI)

About UMass Amherst

The flagship of the Commonwealth the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access fuel innovation and creativity and share and use its knowledge for the common good. Founded in 1863 UMass Amherst sits on nearly 1450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching research scholarship and creative activity. The institution advances a diverse equitable and inclusive community where everyone feels connected and valuedand thrives and offers a full range of undergraduate graduate and professional degrees across 10 schools and colleges and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental social economic and technological challenges in our world.

Job Summary

Part-time Project Manager for the Intergroup Dialogue Initiative (IGDI). The responsibilities of this position include: administration of daily activities of the IGDI; regular contact and support for the Co-Directors; coordination of all IGDI activities in-person and virtual; logistical coordination of all aspects of multiple multi-day and single day events; outreach and support to faculty staff and student participants. The Project Manager may also assist in the evaluation of program metrics. This role requires a high level of organization and the ability to manage tasks independently in a fast-paced multi-project environment

Essential Functions

• Establish update and execute project communication plans that include information such as project objectives technologies schedules funding and staffing.
• Monitor and track project milestones and deliverables. Assign schedule train review and monitor project work to ensure that progress is within expected guidelines.
• Prepare project status reports by collecting analyzing and summarizing information or trends.
• Manage IGDI communications with a range of stakeholders which includes emailing program participants scheduling meetings and executing website updates.
• Coordinate planning and execution of IGDI programs ensuring projects are completed on time and within budget.
• Ensure the smooth running of in-person and virtual meetings workshops and multi-day events including scheduling rooms or virtual meeting links ordering catering formatting and printing presentation/workshop materials creating registration and feedback forms and supporting participants accommodations.
• Serve as the primary contact for vendors and service providers for IGDI including preparing paperwork to hire/contract trainers graduate employees and other personnel.
• Coordinate with the Office of the Provost to facilitate IGDI payments.
• Maintain a centralized archive of data reports presentations and marketing materials that are accessible to various internal stakeholder groups.
• Represent the IGDI in an appropriate manner exercising a high level of discretion and professionalism tact confidentiality and sound judgment.

Other Functions

• Perform other duties as assigned in support of IGDI programming and communications.
• Travel and attend meetings as requested.

Minimum Qualifications (Knowledge Skills Abilities Education Experience Certifications Licensure)

• Bachelors degree.
• Excellent writing ability and communication skills.
• Strong interpersonal skills and ability to relate to and work with people from diverse backgrounds.
• Prior experience managing complex projects which required coordination among multiple stakeholders.
• Understanding of Microsoft Office applications and Google Workplace.
• Ability to work independently and in a team environment to promote teamwork and inclusiveness.
• Ability to prioritize and follow through on assignments demonstrate attention to detail and manage time efficiently.
• Ability to use discretion exercise initiative and independent judgement.
• Must be able to manage multiple tasks in sometimes fast-paced situations.
• Familiarity with data entry spreadsheets word processing and email.

Preferred Qualifications (Knowledge Skills Abilities Education Experience Certifications Licensure)

• Experience working in a higher education setting.
• Familiarity or experience with Qualtrics Microsoft Teams Zoom and Canva.
• Demonstrated ability to maintain complex records with accuracy and attention to detail.

Physical Demands/Working Conditions

• Typical office environment.

Additional Details

• 12-month temporary non-benefitted appointment.
• This is an on-site position with the possibility of some hybrid work hours.
• Occasional early morning or evening hours required for special events.

Work Schedule

• Typical schedule 20 hours per week Variable schedule.
• This is a temporary non-benefited position.

Salary Information

• $32.00/hr.

Special Instructions to Applicants

Along with the application please submit a resume.

The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.