VTS- Administrative Coordinator for the Generative AI Center, College of Connected Computing
VTS- Administrative Coordinator for the Generative AI Center, College of Connected Computing
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Job Description
The Administrative Coordinator is a temporary full-time position within the College of Connected Computings Center for Generative Artificial Intelligence (Gen AI). This person in this role provides comprehensive high-level support for the senior leaders of the Gen AI Center who are growing the Centers service delivery and reach at Vanderbilt and across the country. At least three days a week in-person will be required.
The position requires the exercise of independent judgment the ability to prioritize attention to detail initiative and the ability to make decisions aligned with the goals and programs of the Gen AI Center. The person in this role will handle leaders schedules stakeholder interactions event planning and programmatic support.
About Vanderbilt University
Vanderbilt is a renowned private institution founded in 1873 located just over a mile from downtown Nashville TN. The universitys students faculty staff and visitors frequently cite Nashville as one of the benefits of Vanderbilt. VU is where your expertise will be valued your knowledge expanded and your abilities challenged. It is a place where employees know they are part of something bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday.
Work Unit Description
The College of Connected Computing (CCC) is Vanderbilts groundbreaking interdisciplinary college designed to foster radical collaboration at the intersection of computing and other disciplines. By uniting scholars students and industry the CCC is committed to addressing societys most pressing problems through technology and collaboration. This position is housed in the Center for Generative AI and will work across the university in close collaboration with the Amplify Generative AI Development Team.
Key Functions and Expected Performance
Administrative Support
Meet regularly with the two senior leaders (Director and Chief AI Technology Officer) to coordinate communicate review schedules ascertain deadlines plan projects and clarify instructions procedures and processes
Serve as a gateway for the Director and Chief AI Technology Officer by managing multiple calendars and complex schedules for meetings workshops lectures and events applying independent judgment in determining priorities
Prepare agendas memos correspondence presentations itineraries relevant materials and spreadsheets
Facilitate meeting logistics planning and distribution of materials as needed; attend meetings to record prepare and distribute minutes
Manage and prioritize tasks under the direction of the Director and Chief AI Technology Officer taking initiative working independently and following through to completion often with competing deadlines
Program Support
Support event coordination throughout the year
Coordinate logistics of the popular staff fellows program which provides training to Vanderbilt staff members interested in incorporating AI into the professional roles in meaningful ways.
Support programs relating to strategic areas and initiatives of the Gen AI Center
Office Management
Oversee ordering and inventory of office supplies
Supervisory Relationships
This position does not have supervisory responsibility. This position reports administratively to the Chief AI Technology Officer.
Experience and Skills
Required:
Minimum of 3 years relevant experience (academic setting preferred)
Attention to detail high level of accuracy and strong organizational skills
Utmost attention to maintaining confidential information and security thereof
Ability to balance diverse needs of various constituents (faculty staff alumni visitors prospective and current students) and work with flexibility at times under pressure on several tasks simultaneously while meeting concurrent deadlines
Strong proficiency with Microsoft Office Suite including advanced Excel knowledge
Professional and clear communication skills both written and oral
Willingness to adopt AI tools to perform routine administrative tasks. Training will be provided.
Required Experience:
IC
Employment Type
Full-Time
