Document Control Specialist

ABOUT CITADEL CPM
Citadel CPM is a California corporation headquartered in Pasadena with offices in Fullerton Long Beach Riverside and Sacramento as well as Phoenix Arizona. Citadel was established in 2006 to provide professional construction project management services to Federal State and municipal agencies in the justice corrections education healthcare infrastructure and military market sectors.

ABOUT THE TEAM
Our team is dedicated to making our clients vision a reality while delivering projects on budget schedule scope and quality team iscommitted to resolving issues in a professional andcollaborative manner withintegrity always foremost in mind. We are proud to know that Citadel CPM is regarded as a team of reputable professionals that clients seek out to help them manage their construction projects and thatindustry professionals aspire to join. Citadels reputation has been built on a set of three principles that form our core values: Integrity Professionalism and Responsiveness.

ABOUT THE ROLE
Citadel CPM is in search of an experienced Document Control Specialist to join our this role you will manage all documentations for the construction projects through planning design jurisdictional approvals environmental permitting construction and close-out. Additionally you will play a key role in assisting the project management team.

ABOUT YOU
You are a document controls specialist with minimum of 3 years of experience in overseeing the lifecycle of construction and facility-related documentation.

BASIC QUALIFICATIONS

• Oversee the organization archiving and retrieval of project close-out documentation ensuring records are complete standardized and accessible.
• Maintain update and optimize the digital document library ensuring seamless access for internal and external stakeholders.
• Manage correspondence requests providing timely responses and secure access to reference drawings construction plans and related documentation.
• Establish and maintain a project document filing system in accordance with clients needs and requirements
• Manage all documents for the project in the assigned project management system as the electronic project file of record and maintain subsequent logs and reports from the same system
• Prepare electronic document templates and create documents as required; Administer document processes to ensure control and availability of documentation to project team
• Assist project team in preparing weekly monthly and ad-hoc reports as needed
• Performs other duties as assigned to ensure control of project documentation
• Effective oral and written communication skills.

REQUIRED QUALIFICATIONS

• Minimum of 3 years experience of project/construction management experience.
• Administer the document lifecycle (authors approves publishes revises retires archives) for all design and construction documents including drawings correspondence procedures and forms.

EDUCATION REQUIREMENTS

• BS or BA from a recognized college or university in Architecture Engineering Information Systems or a closely related field highly preferred.

PREFERRED REQUIREMENTS

• Experience with Expedition Unifier Bluebeam Revu Prolog Manager and Prolog Converge Procore E-Builder and other similar software programs.

Citadel is committed to a diverse and inclusive workplace environment. Citadel is an equal opportunity employer and does not discriminate based on race natural origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.

To request an interview accommodation please send an email to

In compliance with the local law we are disclosing compensation or a range therefore for location where legally required. Actual salaries will vary based on several factors including but not limited to external market data internal equity location licenses skill set experience and/or performance. Base pay is only one component of Citadels total compensation packages for employees.

Pay range for the Documents Control Specialist is $72000 - $82000 salary per year.

Featured Benefits

Medical Insurance
Vision Insurance
Dental Insurance
401K
Life and Long-Term Disability Insurances
Paid Time Off (PTO) for personal time sick days and holidays
Professional Development Reimbursement