Executive and Alumni Relations Coordinator
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Job Location:
Blacksburg, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
The Executive & Alumni Relations Coordinator provides administrative support to the Department Head and facilitates strategic engagement with alumni. This role manages daily executive operations including scheduling communications and process documentation. while also developing and executing alumni outreach initiatives event coordination and communications that strengthen departmental connections with former students. The coordinator serves as a key liaison between the department alumni and university leadership contributing to both operational efficiency and community-building efforts.
Skill sets necessary include writing for a variety of platforms and occasions professionally interacting with partners across campus and external audiences and using a computer for writing email social media and database queries. The successful candidate should have excellent organizational skills creativity flexibility self-motivation and attention to detail. The position requires a strong ability to navigate multiple and competing priorities in a dynamic environment. This individual is a member of the College of Engineerings alumni relations as well as the Aerospace & Ocean Engineering Departments administration team.
Specific work responsibilities include completing administrative tasks in support of the AOE Department Head including various ad-hoc assignments; conceptualizing planning and executing engagement programs and events for alumni students and other external audiences; providing stewardship for departmental donors supporting engagement of department board volunteers; communicating professionally with multiple internal and external audiences; and working with confidential data management software. The Executive and Alumni Relations Coordinator must follow established brand guidelines university policies and procedures and accessibility standards. The Executive and Alumni Relations Coordinator will need to work occasional evenings and weekends as well as travel periodically for alumni events. This position will work in close collaboration with the Advancement team who will provide functional guidance and support related to alumni relations efforts.
Required Qualifications
Bachelors degree in a related field.
Experience working with event planning in a professional setting.
Experience meeting deadlines and navigating multiple projects simultaneously.
Demonstrated experience with organizational/interpersonal interactions and the ability to thrive in a team setting.
Experience in written communication speaking to multiple audiences.
Demonstrated computer skills.
Strong attention to detail.
Preferred Qualifications
Experience with developing planning and executing events for multiple audiences.
Experience working with alumni or for a non-profit organization.
Demonstrated work history Familiarity with Microsoft Office Adobe Creative Suite web Content Management System (CMS) and/or database system.
Familiarity with graphic design software.
Experience in a higher education independent school or non-profit environment.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
Hours per week
40
Review Date
09/16/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Erin Wilsonat during regular business hours at least 10 business days prior to the event.
Required Experience:
IC
Key Skills
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- Account Executives
- Fact Sheets
- Press Releases
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- Client Meetings
- ROI
- Client Contact
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About Company
Virginia Tech, founded in 1872 as a land-grant institution, is currently ranked as a Top 25 Public University by US News & World Report and a Top 25 Public Research University by the National Science Foundation. Through a combination of its three missions of learning, discovery, and e ... View more
