Senior Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
About the job
Were looking for a Senior Executive Assistant to join our Melbourne Sydney or Brisbane team.
When you work for us you get the chance to join nearly 50000 people all driven by a common purpose delivering a more sustainable world. Were excited about the challenges ahead. If you ask us theres never been a more rewarding time to work in the energy chemical and resources sectors.
We offer a flexible approach to working because our people are safer healthier and more productive when they can balance work with life. Thats why we offer flexible and hybrid working options so you can choose when where and how you work.
As a Senior Executive Assistant you will support our Chief People Officer along with three senior leaders. This is a high-trust high-impact role for someone whos confident working independently can adapt quickly to changing priorities and enjoys streamlining processes and improving how things get done.
This position can be based in either Melbourne Sydney or Brisbane. While flexible work is part of our culture in-office presence will be required 2-3 days each week. This role is a fixed term 12 month contract covering maternity leave.
Who we are
Worley is a global professional services company of energy chemicals and resources experts headquartered in Australia.
Right now were bridging two worlds as we accelerate to more sustainable energy sources while helping our customers provide the energy chemicals and resources that society needs now.
We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of engineering and consulting to the last stages of installation and commissioning.
Join us and help drive innovation and sustainability in our projects.
What youll do
We are looking for a Senior Executive Assistant to join our team in Melbourne Sydney or Brisbane.
The role responsibilities include:
- Work in an autonomous environment dealing with confidential and sensitive information.
- Manage calendars and inboxes with care and foresight helping to prioritise time and reduce duplication.
- Draft agendas and drive the Fortnightly People Leadership call.
- Provide agile responsive support to Executives often in a fast-moving and reactive environment.
- Coordinate meetings workshops and events internally and externally ensuring every detail is covered.
- Arrange complex domestic and international travel including accommodation visas hire cars and navigating regional regulations.
- Manage expense reconciliation timecard creation and processing supplier tax invoices.
- Prepare and format reports correspondence presentations agendas and minutes in line with brand and confidentiality standards.
- Maintain up-to-date organisational charts and ensure documents are stored securely.
- Build strong relationships with internal stakeholders and the EA network to ensure smooth process.
What youll have
- Demonstrated experience in an Executive Assistant role ideally within a similar industry or global business environment.
- A proactive solutions-focused mindset youre someone who anticipates needs and acts without being asked.
- High proficiency in the Microsoft Office Suite and a comfort level with using digital tools and platforms.
- Strong written and verbal communication skills clear professional and able to represent leaders internally and externally.
- A reputation for discretion reliability and being someone others can rely on.
- An interest in continuous improvement with a natural drive to find better more efficient ways to get things done.
Why you should apply
- Flexible work arrangements including work from home compressed work weeks flexible hours.
- Employee benefits including salary continuance insurance novated leasing shopping discounts.
- Paid parental leave program.
- Ability to purchase additional leave.
Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation.
Were building a diverse inclusive and respectful workplace. Creating a space where everyone feels they belong can be themselves and are heard.
And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low carbon energy infrastructure and technology.
Whatever your ambition theres a path for you here. And theres no barrier to your potential career success.
Required Experience:
Senior IC
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
About Company
A leading global provider of professional project and asset services in the energy, chemicals and resources sector.
