Construction Administrator

Role: Construction Administrator
Location: Remote / Work from home opportunity (Open to candidates in LATAM Mexico Eastern Europe and South Africa)
Working hours: Central Standard Time Zone Business hours
Compensation: Full-time at $6$15/hour depending on experience $1040 $2600 per month

About the company
We are a boutique real estate development and custom home building firm based in Chicago and the North Shore. Founded by two brothers with engineering backgrounds it specializes in high-end design-build services including custom and semi-custom home construction renovations sustainable technology upgrades real estate transactions and project support such as permitting and consulting. With a client-first approach the company focuses on delivering a tailored home experience through strong communication quality control and commitment from start to finish.

Core Values

Stay Hungry: Always push to be learning and experiencing more. Tinker explore read watch listen exhaust all resources and do whatever it takes. Get after it and do it. Take accountability.

Stay Foolish: Attempt unconventional methods and step out of your comfort zone all while keeping a sense of humor about you. Great ideas are foolish before theyre proven to be effective and tough situations come around all too often to not have a strong sense of humor.

Be Human: A great company is composed of its people as well as its clients. The people within the company must be driven intelligent and focused but they cannot lose their empathy understanding sense of community and integrity. Do whats right for the whole not whats easy and best for you.

Dont Lose the Weird: Be different. Speak your mind no matter how against the grain and dont succumb to groupthink. Without some degree of conflict forward movement decelerates and grinds to a halt.

What to Expect
The role as a Construction Administrator means you will wear many hats. Your role will not be limited to a single realm; rather you will often be juggling several tasks in different areas with various deadlines.

Each week we will have a 30-60 minute meeting to discuss the upcoming week tasks that need to get done anything you need help with and to discuss how everything is going from both points of view (yours and your managers). This longer meeting will be supplemented with shorter check-ins throughout the week.

The Construction Administrator will be in direct contact with the construction managers and project managers of various ongoing projects.

What Youll Do

Administrative & Documentation

• Maintain and organize all project files including contracts permits plans and change orders.

• Prepare review distribute and track construction documents RFIs plan revisions and meeting minutes.

• Track and collect lien waivers certificates of insurance (COIs) permits and other compliance documentation.

• Update any project-related software.

Scheduling & Coordination

• Assist project managers with creating and updating construction schedules.

• Coordinate communication between project managers field staff subcontractors architects and engineers.

• Schedule inspections utility connections and deliveries.

• Track long-lead items and ensure procurement aligns with project timelines.

• Assist with procurement of materials.

Financial & Cost Tracking

• Process invoices pay applications and purchase orders; verify accuracy against contracts.

• Maintain budget tracking logs.

• Assist with biddingsending bid packages tracking responses and compiling comparisons.

• Support draw requests and documentation for lenders.

• Assist in receipt filing for bookkeeping.

Field & Quality Support

• Collect and compile daily field reports from superintendents or construction managers.

• Assist with punch list preparation and follow-up.

• Coordinate warranty and closeout documentation.

• Monitor material deliveries and reconcile against purchase orders.

Communication & Reporting

• Serve as a central point of contact for subcontractors and vendors.

• Draft and distribute weekly project updates to stakeholders.

• Support project managers in preparing reports for ownership and lenders.

General Office Support

• Manage office supplies construction site documentation and project binders.

• Assist with permit applications and licensing paperwork.

• Organize pre-construction and progress meetings including agenda preparation and note-taking.

What Youll Bring

• Minimum 2 years of experience as a construction administrator or similar supporting role.

• Strong planning organization and prioritization skills.

• Excellent interpersonal communication skills both verbal and written.

• Ability to learn quickly and embrace new and creative ways to solve problems.

• Self-starter who is results-oriented resourceful innovative intellectually curious and takes initiative.

• A joyful approach to work and life; a sense of humor highly recommended.

• Ability to communicate professionally and proactively to both internal and external stakeholders.

• Ability to call US phone numbers.

• Comfortable with technology including Google Drive Google Sheets Google Documents website structures and more.

• Preferred: Experience in social media marketing.

• Preferred: Prior residential construction experience and understanding of residential construction.

Benefits

• 20 days total of paid time off used at your discretion for holidays sick days travel or just a day to take a breather.

• No work on the weekends we are only open Monday through Friday.

• Work from home always!

• Home Ownership Program: After 18 months of service we will give employees $1000 toward their home down payment.

If interested please share a cover letter :

• Explaining why youd be a strong fit for the role. Use this as an opportunity to pitch yourself to the client. I will include it along with your profile for their review.

• What is your long-term plan My client is looking for long-term commitment and building strong working relationships.

• If you have had any short tenures or multiple job changes please explain your reasons for leaving as this is an important question per the clients request.

Additionally please let me know :

• Your expected salary for the role.

• Your notice period or how soon you can start if successful.

• Share an updated CV if youve had any changes and include any relevant skills pertinent to the role.

• Provide a video introduction link where you introduce yourself and summarize your experience and key achievements. You dont need to mention the specific role you are applying forkeep it general by highlighting your background expertise and what you can bring to your next role. You may use any platform you prefer (Google Drive Dropbox Loom YouTube etc.). Please ensure that the link is unrestricted and viewable by anyone with the link. It is imperative to include a video introduction link to move forward with the application process.

Required Experience:

Unclear Seniority