Office Manager - Wcax
Office Manager - Wcax
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$ 60000 - 65000
1 Vacancy
Job Description
About Gray Media:
Gray Media or Gray is a multimedia company headquartered in Atlanta Georgia formally known as Gray Television Inc. The company is the nations largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Grays additional media properties include video production companies Raycom Sports Tupelo Media Group and PowerNation Studios and studio production facilities Assembly Atlanta and Third Rail Studios.
We understand that life needs balance. That is why we offer our employees and eligible family members a comprehensive benefits package including:
- Comprehensive Medical(Rx) Dental and Vision Coverage
- Health Savings Account with Company contributions
- Flexible Spending Account
- Employer-paid life and disability benefits
- Paid parental leave benefits
- Adoption and Surrogacy Benefits
- 401(k) Plan including matching and profit-sharing contributions
- Employee Assistance Program
- Voluntary benefits including Hospital Indemnity Critical Illness Accident Insurance and supplemental life insurance coverage
- Paid Time Off including Relocation PTO
- Focus on Caring
Salary/Wage:
$60000 - $65000/annually
Shift and Schedule:
Mon. - Fri. (8:30 a.m. - 5:00 p.m.)
Job Type:
Full-Time
This role is overtime-eligible with time tracked hourly with an expected range before overtime equivalent to $60000-$65000 annually. Grays suite of full-time employee benefits is available for this role which will have a standard schedule of 8:30 a.m. - 5:00 p.m. Monday - Friday.
Job Summary/Description:
Office Manager is the on-site contact for accounts receivable and accounts payable working with Grays Shared Services team on accounting functions as well as HR functions like recruiting payroll personnel onboarding and helping create and manage select station events. The Office Manager interacts with every level of the station team and reports to the Vice President and General Manager.
Duties/Responsibilities include but are not limited to:
- Work with the station sales department and shared services accounting teams regarding customer invoicing and accounts receivable functions to include billing review and approval adjustments transfers and refunds; billing aging collection and submission of local payments received; and posting payments.
- Work with Gray HR Benefits and Payroll teams to ensure smooth implementation of benefit and compensation plans.
- Onboard and offboard employees; perform new hire orientations to include outlining company benefits policies and procedures.
- Coordinate station recruiting and Equal Employment Opportunity (EEO) efforts.
- Publish and document all station employment openings to the proper agencies.
- Maintain station-reporting records on the FCC website. Ensure compliance with all reporting requirements of the FCC. This may include researching and staffing events such as employment fairs and networking opportunities as part of EEO compliance.
- Collect code and coordinate vendor invoices for proper payment through accounts payable systems.
- Complete administrative tasks such as reports (sales commissions log reconciliation program schedules) and maintain office supplies.
- Assist in managing station fleet vehicles paperwork including insurance registration repair history etc.
- Implement and maintain Gray Local Medias required safety programs as the station Safety Coordinator or with guidance from the station Safety Coordinator.
- Prepare and assist in station events and planning as needed.
- Assist with travel and meeting arrangements as needed.
- Assist front desk staff in providing and arranging back-up assistance as needed.
- Other duties as assigned.
Qualifications/Requirements:
Education: High school diploma required post-secondary degree preferred.
Experience: Three to five years of administrative experience.
Knowledge Skills and Abilities:
- Basic knowledge of accounting concepts and principles.
- Familiarity with human resources.
- Strong organization and prioritization skills
- Ability to take initiative and self-direct for scenarios where direction may be unavailable.
- Excellent communication skills particularly interpersonal interactions within all levels of the organization.
- Familiarity and experience with Microsoft Office Suite particularly Excel.
- Ability to work in a varied team-oriented environment.
- This role requires maintaining highly confidential information.
If you feel youre qualified and want to work with a great group of people go to you may type in the job title station call letters or click on apply now upload your resume cover letter and references
(Current employees who are interested in this position can apply through theGray-TV UltiPro self-service portal)
WCAX-TV/Gray Media is a drug-free company
Additional Info:
Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Gray Media expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of Grays employees to perform their job duties may result in discipline up to and including discharge.
Required Experience:
IC
Employment Type
Full-Time
