Gift Planning Coordinator
Gift Planning Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The University of Tennessee Foundation Inc (UTFI) invites applications and nominations to fill the position of Gift Planning Coordinator for the University of Tennessee Knoxville. Reporting to the Executive Director of Gift Planning the Gift Planning Coordinator is responsible for providing mission-critical operations support for the purpose of enhancing efficiency customer service messaging and branding data- informed decision-making and reporting to support the work of securing outright and deferred philanthropic commitments.
This role will primarily collaborate with Knoxville campus Advancement personnel across the Annual Giving and Communications and Donor Experience (CDE) teams and with the Central Services Office.
Responsibilities
Job responsibilities include but are not limited to:
Office Operations: Assist with the administrative processes of record keeping gift tracking and of realizing bequests. Assist with the implementation of marketing and stewardship strategies and projects serving as a point of contact for both the Annual Giving and Communications and Donor Experience (CDE) teams pertaining to projects. Interact with and provide information to Advancement units and/or Vendors to keep digital and print Gift Planning resources current. Monitor the status of corporate resolution documents and other documents required to receive charitable bequests including initiating refreshed documents for current use when requested.
Customer Service and Data Quality: Serve as the front desk for the Office of Gift Planning in terms of receiving incoming phone calls emails and mail intended for the office at large. Synthesize and distribute leads garnered via email phone or the website to the appropriate Gift Planning Officer and help with follow up. Perform periodic data integrity checks to ensure transactions routing through Gift Planning are processed and allocated correctly.
Special Events and Other Duties as Assigned: Assist in the planning and execution of events involving the Office of Gift Planning. Assist in planning staffing and execution of special events both on and off campus. Assist in hosting Alumni and friends on campus including providing tours. Occasional evening and weekend work will be necessary.
Qualifications
Required Education and Experience
The candidate who fills the Gift Planning Coordinator position is required to have:
- Associate degree
- 1 year of experience working in a professional business setting
- Customer service mindset and skillset for constituents both internal and external to the organization
- Proficient in Microsoft Office Suite
A valid drivers license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate general any significant driving offense less than 12 months old will eliminate the application from consideration for the position.
Preferred Education and Experience
In addition to meeting the required qualifications the preferred candidate will have:
- Bachelors degree
- 2 years of experience working in higher education nonprofit environment or business environment
- Detail oriented with exceptional phone interpersonal and written communication skills
- Project Management experience
- Prior experience with the creation of direct mail email newsletters standardized and ad-hoc reports and presentations
- Current or former Certified Administrative Professional (CAP) credential
- Prior usage of Customer Relationship Management system such as Salesforce
Application Process: Priority will be given to applications received on or before September 21st 2025 via our DASH application system. Applications must include a completed candidate profile cover letter and resume. Candidates selected to move forward in the evaluation process will be asked to provide contact information for three professional will not be contacted without explicit permission of the candidate.
When determining minimum qualifications only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.
Questions about the search may be directed to .
Target Start Date: December 1 2025
Benefits: The Foundations greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:
- Comprehensive medical dental and vision insurance plans
The Foundation:The University of Tennessee Foundation Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.
The University of Tennessee Knoxville has been advancing knowledge and enriching lives since its founding in 1794. Tennessees flagship public research university UT Knoxville is a diverse community whose shared commitment to discovery creativity and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UTs campushome to more than 36000 students and 9000 faculty and staff membersis part of the vibrant city of Knoxville located on the Tennessee River with the Great Smoky Mountains nearby.
The UT System: The University of Tennessee System is comprised of campuses at Knoxville Chattanooga Pulaski Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.
The University of Tennessee Foundation Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race color national origin religion sex pregnancy marital status sexual orientation gender identity age physical or mental disability genetic information veteran status and parental status or any other characteristic protected by federal or state law.
Required Experience:
IC
Employment Type
Full-Time
