Administrative Assistant III - US

Below mentioned is the job description for your reference:

Job Title: Administrative Assistant III - US

Location: Hicksville NY 11801

Duration: 06 months

Shift Time: Days worked - Monday - Thursday
Shift hours - 8:30am - 4:30pm

Description:

• INTERVIEWS REQUIRED
• MUST BE FULLY CLEARED PRIOR TO START

TOP REQUIREMENTS

1. Scheduling & Organizing plant activities

2. Maintaining MSDS sheets

3. Inventory

GENERAL PURPOSE: Provide administrative support to members of the management team to plan organize and schedule events meetings presentations and customer/vendor visits.

ESSENTIAL JOB FUNCTIONS:

• Schedules and organizes activities such as meetings and departmental activities.
• Acts as a liaison with other departments other facilities customers and vendors.
• Works independently and within a team on special/non-recurring and ongoing projects which may include: planning and coordinating presentations disseminating information and organizing events.
• Administers and maintains MSDS sheets.
• Prepare appropriate spreadsheets for reporting and proper filing.
• Issues components for inventory daily
• Maintains copy machines and other office equipment within various locations of the department.
• Maintains plant forms and documents within the facility keeping them up to date and within Company standards.
• Communicates with Purchasing to order office supplies
• Assists GM and other members of the management team with managing their schedules.
• Handles confidential and non-routine information on a regular basis.
• Retrieves information as required.
• Arranges travel as necessary for members of the management team.
• Generates and distributes reports as required.
• Attends/participates in meetings as required.
• Performs other job duties as assigned.

QUALIFICATIONS:

• Must have a high school diploma or G.E.D.
• Minimum of two years related experience required.
• Must have the ability to read and interpret documents such as safety rules operating and maintenance instructions and procedural manuals.
• Must maintain confidentiality of all information at all times.
• Must have intermediate computer skills (email routine database activity word processing spreadsheets graphics etc.)
• Must be able to maintain good attendance.
• Must be willing to work overtime as needed; significant overtime may be required during busy periods.
• Must be able to perform all essential functions of this job with or without reasonable accommodation.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that an employee must meet to perform the essential functions of this position successfully.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• The employee is required to sit stand talk see hear and be mobile.

This position has special vision requirements: NO TESTS ARE NEEDED OR WILL BE ADMINISTERED

• Close vision clear vision at 20 inches or less.
• Distance vision clear vision at 20 feet or more.
• Peripheral vision ability to observe an area that can be seen up and down and/or left and right while eyes are fixed on a given point.
• Depth perception three-dimensional vision ability to judge distances and spatial relationships.
• Ability to adjust focus adjust the eye to bring an object into sharp focus.
• Eye hand coordination.

The noise level that is typical for the work environment of this position is: